Case Study als PDF EN

<h3>Case Study as PDF</h3>

<p>Case Study</p> <h1>2.5 million pages scanned at lightning speed</h1>

Spaltendesign

Download HypothekenZentrum EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "6ad42926-c3d5-4a14-a354-60d4d7633548" }); </script>

Box Lead Case Study: 2.5 million pages scanned at lightning speed

<p><span class="no-break"><span class="lead-text"><span class="lead-text no-break">The dossiers of HypothekenZentrum AG needed to be digitized and stored in an archive system. Searching for an experienced scanning partner capable of handling the extensive volume of 2.5 million pages professionally and in compliance with strict security regulations, the company opted for Arcplace.</span></span></span></p>

Leerschlag EN

&nbsp;

Initial Situation

<h3>Initial Situation</h3> <p><span class="no-break">HypothekenZentrum AG</span> is a subsidiary of the VZ Group, manages mortgages for institutional clients and transfers loans. The company stored its dossiers physically and to process them, employees had to ‘check out’ and ‘check in’ the paper documents in the archive room. To enable location-independent access to the work documents and improve efficiency, all dossiers needed to be digitized. This digitization had to be implemented in the shortest possible time while meeting the strict quality and security standards required of a financial services provider.</p>

Solution

<h3>Solution</h3> <ul> <li><span class="MaaxBold">Document storage in consistent quality</span></li> <li><span class="MaaxBold">Location-independent access to dossiers</span></li> <li><span class="MaaxBold">Efficiency gains in processing the dossiers</span></li> </ul> <p>The process of extracting the dossiers by trained <span class="no-break">Arcplace</span> employees was carried out at full speed to enable the digitization to proceed as quickly as possible. All dossiers were labeled with a barcode on-site at the customer’s premises which was scanned before being placed in transport boxes, ensuring seamless tracking. The scanning was carried out in <span class="no-break">Arcplace's </span>Scan &amp; BPO Center in Glattbrugg. After just four months, all digitized dossiers were securely and fully transferred to HypothekenZentrum’s archive system via an SFTP server.</p> <h3>"The <span class="no-break">Arcplace</span> team impressed us from the start with their high level of expertise, solution-oriented approach, and hands-on mentality. Decision-making processes were quick, and communication was on equal footing."</h3> <p><span class="no-break"><span class="bildcaption">Christian Bünter, Head of Relationship Management, HypothekenZentrum AG</span></span></p>

Results

<h3>Results</h3> <ul> <li>Space savings due to the elimination of physical filing</li> <li>Time savings through simplified and faster access to dossiers</li> <li>Location-independent access to dossiers</li> <li>Centralized document storage with consistent quality</li> </ul>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Digitaler Posteingang EN

<div class="input-color--beige"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Lead und Download EN

Spacer

Header Bild

Spaltendesign

Abschnitt: Ausgangslage, Lösung, Resultate & Kontakt EN

Text About Arcplace

<h3>&nbsp;</h3> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider that supports organizations in the digitization and automation of document related processes as well as in electronic archiving.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> is a privately owned and independent company with a professional team of over 100 employees.</p> <p><span class="no-break">Arcplace</span> offers its services via datacenters located in <span class="no-break">Switzerland</span> and is certified to the ISO 27001 standard for information security.</p> <h3>Kontakt:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Marketing &amp; Communication Specialist<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Contact us">i.feusi@arcplace.ch</a></p>

Box Text Arcplace wins major contract from the city of Winterthur

<p><br /> The city of Winterthur was looking for a service provider to take over the digitization of the city administration's daily incoming mail. The letters were to be scanned centrally and distributed for further processing using an existing electronic mailbox solution.</p> <p>The contract was awarded at the beginning of August. Arcplace was commissioned to provide the scanning service for CHF 3.3 million. The realization of the project will begin in the coming weeks to be ready for the implementation next year.</p> <p>"We are delighted that we were able to convince the city administration of Winterthur that we have the necessary know-how and team to provide a professional digital mailbox service. We are grateful for the trust placed in us and look forward to a long and fruitful cooperation," explains Robbert Spierings, CEO &amp; Founder of Arcplace.</p>

Box Lead Arcplace wins major contract from the city of Winterthur

<p>August 8^th, 2024</p> <h1><span class="no-break">Arcplace wins major contract from the city of Winterthur</span></h1> <p><span class="lead-text"><span class="no-break"><span class="MaaxItalic">The city of Winterthur has opted for Arcplace's scanning services to digitize its incoming physical mail. The Zurich-based company prevailed against six competitors.</span></span></span></p>

Spacer

Abschnitte Lead: Arcplace wins major contract from the city of Winterthur

Spaltendesign

Spaltendesign

Abschnitt: Bild EN

Bild Stadtverwaltung Winterthur EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Bildlegende EN

<p><span class="bildcaption"><span class="bildcaption no-break">Head office of the Winterthur city administration (Image source: Winterthur city administration)</span></span></p>

Spaltendesign

Abschnitt: Text Arcplace wins major contract from the city of Winterthur

Abschnitt: About Arcplace

Spaltendesign

Leerschlag EN

&nbsp;

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "c0779e8e-f677-43d3-99f4-e356d10b9901" }); </script>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Initial situation

<h3>Initial situation</h3> <p>At TL, over 1,600 employees are working every day to guarantee efficient public transport and accelerate its further development. Improved efficiency and progress for the HR department was also desired. Until now, all personnel dossiers have been physically stored in various filing cabinets. It was not possible to access the documents when working from home, creating difficulties for the HR department. The paper archive also took up a lot of space, which got in the way of the planned office redesign.</p>

Solution

<h3>Solution</h3> <ul> <li><span class="MaaxBold">Tried and tested, flexible scanning services</span></li> <li><span class="MaaxBold">Transparent thanks to reporting</span></li> <li><span class="MaaxBold">Cost- efficient</span></li> </ul> <p>TL benefited from a comprehensive digitization service, which included the following steps: Arcplace organized the transport of the dossiers from Lausanne to Glattbrugg, where Arcplace specialists scanned the 213,846 pages at its own Scan &amp; BPO Center. In order to ensure that the documents could be transferred into the existing HR system, digitization took place in accordance with defined specifications. The PDF/A files generated were transferred to TL via SFTP server with the corresponding index values. The physical dossiers are also be stored with an Arcplace partner for a year and then destroyed in accordance with the highest security standards.</p>

Results

<h3>Results</h3> <ul> <li>Improved efficiency, thanks to simplified processes</li> <li>Controlled access to documents and information from any location</li> <li>Central document storage in uniform quality</li> <li>Space savings resulting from the elimination of paper</li> <li>Professional scanning services from A-Z</li> </ul> <h3>“Working with Arcplace was constructive and collaborative at all times; scanning was quick and professional. We are very satisfied.”</h3> <p><span class="bildcaption">François Gugger, Head of employee services at TL</span></p>

Box Lead

<p><span class="no-break"><span class="lead-text">Transports publics de la région lausannoise (TL) planned to modernize the management of its still paper-based personnel dossiers. This involved digitizing around 1,600 dossiers. The company decided to use Arcplace’s scanning services. Thanks to this digitization, the dossiers can be accessed from any location, management and archiving of the documents is consistent and clear, and cumbersome filing cabinets are no longer needed.</span></span></p>

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Even more mobility for “TL” with digitized personnel dossiers</h1>

Abschnitt Lead

Spaltendesign

Spaltendesign

Abschnitt: Initial Situation

Abschnitt: Solution, Results

Spaltendesign

Leerschlag EN

&nbsp;

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "bdd7e035-aaa8-49a6-b0c5-406076f64210" }); </script>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Initial situation

<h3>Initial situation</h3> <p>Männedorf Hospital has been the main hospital for the region’s population for more than 130 years. The Human Resources Department manages the personnel dossiers of around 1000 active employees, which still were kept in paper form until recently. Manageable, data-protection compliant storage and efficient management of these dossiers became a necessity. The increased lack of space and high archiving costs also added to this.</p>

Solution

<h3>Solution</h3> <ul> <li><span class="MaaxBold">Over 80,000 digitized pages</span></li> <li><span class="MaaxBold">Location-independent, controlled access to dossiers</span></li> <li><span class="MaaxBold">More space and less archiving effort</span></li> </ul> <p>Following a recommendation, the company decided to use Arcplace’s scanning services. As agreed, the physical dossiers were sorted at the hospital, provided with dividers and prepared for collection in boxes contributed by Arcplace. The scanning was carried out by Arcplace specialists at the Scan &amp; BPO Center in Glattbrugg. To ensure that the pages could be transferred into the existing HR system, they were digitized according to defined specifications.</p> <p>Together with the corresponding index values such as personnel number and document type, the generated PDF/A files were transmitted via SFTP server. Arcplace stored the physical dossiers in a short-term archive and destroyed them after three months in accordance with the highest security standards.</p>

Results

<h3>Results</h3> <ul> <li>Time saved thanks to faster retrieval of dossiers and information</li> <li>Superiors can view appropriately defined dossier contents</li> <li>Employees receive access to their own dossier</li> <li>Reduced archiving effort</li> <li>Space saved thanks to elimination of physical filing system</li> </ul> <h3>“The most important requirements for the project were compliance with data protection, reliability, expertise and adherence to deadlines. We are very satisfied.”</h3> <p><span class="bildcaption">Nicola Fielder, Head of HR, Männedorf Hospital</span></p>

Spacer

Headerbild

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Operation “digitization of personnel dossiers” successful</h1>

Abschnitt Lead

Spaltendesign

Box Lead

<p><span class="no-break"><span class="lead-text">In its search for an expert scanning partner to digitize its personnel dossiers, Männedorf Hospital chose Arcplace. Digitizing the documents has simplified access to information and optimized management of the documents. At the same time, eliminating the paper archive has put an end to the space shortage and massively reduced the manual effort required for archiving.</span></span></p>

Spaltendesign

Abschnitt: Solution, Results

Leerschlag EN

&nbsp;

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "32c71e45-b77f-403a-94b7-f19017816051" }); </script>

We will be happy to advise you personally

<h3>&nbsp;</h3> <h3>We will be happy to advise you personally</h3> <p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Initial situation

<h3>Initial situation</h3> <p>When it comes to pensions, 1.4 million private individuals and over 40,000 companies already place their trust in Swiss Life’s many years of experience. The pension and financial solutions provider was generating ever more mortgage dossiers, which had to be managed and archived. For example, before the digitization project, around 25,000 paper-based dossiers relating to customers and administrative formalities were stored in a cellar. It was laborious to access to records quickly, searching for dossiers proved time-consuming and space was at a premium.</p>

Solution, Results

<h3>Solution</h3> <ul> <li><span class="MaaxBold">Overview of the entire dossier inventory</span></li> <li><span class="MaaxBold">Access to dossiers regardless of location</span></li> <li><span class="MaaxBold">More space and less archiving effort</span></li> </ul> <p>At Swiss Life’s request, a proof of concept (PoC) was carried out in the run-up to the project, in which a run-through of the entire scanning and import process was carried out. Different scan profiles were created for the various dossiers and tests were performed of transmitting the generated PDF/A files via SFTP. Down in the basement archive, Swiss Life employees then packed the dossiers in boxes for transport and Arcplace employees inventoried them in a list. The master data recorded during the inventory ensured correct filing of the dossiers in the end system.</p> <h3>Results</h3> <ul> <li>Reduced archiving effort</li> <li>Time saved thanks to faster document access</li> <li>Space saved thanks to the elimination of a physical filing system</li> </ul> <p>The packaged dossiers were collected weekly from Swiss Life in a sealed van and delivered to the Arcplace Scan &amp; BPO Center in Glattbrugg. During processing, special set of rules specified which documents had to be sorted out, scanned and returned to Swiss Life. After scanning, Arcplace stored the remaining physical documents in a short-term archive and destroyed them after three months in accordance with the highest security standards.</p> <h3>”Thanks to Arcplace, the project was carried out in a professional manner and the quality management was of a very high level.“</h3> <p>Urs Schaffner, Head of Service Center Private Customers, Swiss Life</p>

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Swiss Life opts for paper-free organization in its mortgage archive</h1>

Abschnitt Lead

Spaltendesign

Box Lead

<p><span class="no-break"><span class="lead-text">The plan was to replace Swiss Life’s paper-based archive, which was filled with mortgage dossiers, with a digital archive. With the support of Arcplace, around 25,000 dossiers were digitized in a single project. This has facilitated access to the documents, saved space and optimized management of the documents.</span></span></p>

Spaltendesign

Abschnitt: Solution, Results

Leerschlag EN

&nbsp;

Case Study as PDF

<h2>Case Study as PDF</h2>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "dd545502-c7a1-42f9-b1f6-6c9a1eb7d689" }); </script>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Spaltendesign

Initial situation

<p>All documents were physically stored in an archive at Raiffeisenbank Aarau-Lenzburg. If a customer advisor needed a dossier, they had to contact a service employee, who went to the archive to search for the documents. If the dossiers were stored at another branch, the documents had to be delivered by courier. Processing proved to be circumstantial, time-consuming and inefficient.</p>

Solution

<ul> <li><span class="MaaxBold">Improved customer service through faster retrieval</span></li> <li><span class="MaaxBold">Access to all dossiers from any location</span></li> <li><span class="MaaxBold">Central document storage in uniform quality</span></li> </ul> <p>Arcplace set up a temporary scanning facility in an outbuilding of the Raiffeisenbank in Kölliken. The various branch offices delivered their paper dossiers in boxes, where they were prepared for scanning. It was crucial that the preparation of the documents as well as the scanning process complied with Raiffeisen Switzerland’s migration guidelines. Regular random checks of the scanned dossiers by the bank and Arcplace ensured that the quality and archiving criteria met the specifications. A member of the credit administration staff was on site throughout the processing of the large number of credit dossiers and provided the scanning team with expert support. This enabled the scanned documents to be imported efficiently and successfully into the e-dossier system provided for this purpose. Investing an expert employee in the project has paid off and contributed significantly to the high quality of the dossiers.</p>

Results

<ul> <li>Greater efficiency and improved customer service through simplified work processes</li> <li>All offices can access documents from any location</li> <li>Space savings resulting from the elimination of paper-based storage</li> <li>In-house scanning ensures high security</li> <li>Scanning services from A to Z</li> </ul> <h3>“The processed dossiers were of high quality and the cooperation between us and Arcplace was excellent.”</h3> <p><span class="bildcaption">Susanne Willimann, Head of Compliance &amp; Controlling, Member of the Extended Bank Management, Raiffeisenbank Aarau-Lenzburg</span></p>

Spaltendesign

Box Lead

<p><span class="no-break"><span class="lead-text">Raiffeisenbank Aarau-Lenzburg has five branches, making it one of the largest banks within the Swiss Raiffeisen Group. In order to make the processing of credit and customer dossiers more efficient, the 'Meeting Bank' opted for Arcplace’s scanning services. Over 35,000 dossiers, including 2,500 credit dossiers, were digitized on site in Kölliken.</span></span></p>

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Raiffeisenbank Aarau-Lenzburg digitizes dossiers with Arcplace</h1>

Spaltendesign

Abschnitt Lead

Abschnitt: Initial Situation

Spaltendesign

Abschnitt: Solution, Results

Spaltendesign

Anachronistic paper personnel dossiers

<p>The personnel department at Hilti headquarters in Schaan administers some 1,900 personnel dossiers of active employees. Until recently, the dossiers were held in paper form. Searching manually for specific information was time-consuming and it was not possible to view the information of more than one person at the same time.</p> <p>At Hilti, a technology company which relies heavily on electronics and digitization in many areas, this paper-based personnel administration system was increasingly felt to be an anachronism. Gaby Mair, an HR specialist at Hilti, explains, “For efficiency reasons, there was no longer any escaping the need for digitization. We looked for a practicable solution to digitize the dossiers, so that we could include them in our SAP-based business process solution. When looking for a suitable solution provider, we came across Arcplace.”</p>

Spaltendesign

<p>Case Study</p> <h1>Digitized personnel dossiers for Hilti</h1>

Spaltendesign

Simpler, faster processes and space savings

<p>Hilti is very satisfied with the way the project has gone and with the results achieved. Gaby Mair once again: “The aims of the project have been achieved within the defined cost and timeframe. The digital personnel dossiers significantly simplify and speed up the work processes in HR. We can now access personnel documents wherever we are, we can search for specific information and share it within an authorised group of people with no difficulty. Access to the electronic personnel dossiers is regulated by means of a detailed system of access rights.” The Hilti HR specialist also emphasises the excellent cooperation and the specialist support provided by Arcplace. “The Arcplace specialists assisted us particularly with the definition of the dossier structure and the document types. Because the document scanning took place in-house on our premises, it was possible to clear up any questions with no difficulty.”</p> <h3>“ We have fully achieved our project objectives while adhering to deadlines and costs. The digital personnel dossiers significantly simplify and speed up the working processes in HR.”</h3> <p><span class="bildcaption">Gaby Mair, HR Specialist, Hilti Aktiengesellschaft AG</span></p>

Spaltendesign

Spaltendesign

Hilti – leading systems provider for the construction industry

<p>The Hilti Group supplies the construction industry around the world with technologically leading products, system solutions and services. Key product and solution areas include drilling, grinding, cutting and attachment technology, construction chemicals, laser measurement systems, as well as fire prevention and façade systems. One speciality is the cleverly devised fleet management system, which enables Hilti customers to put together their own individual and complete equipment fleets, including all-round service, at fixed monthly prices. Hilti employs over 25,000 people in more than 120 countries worldwide, earning CHF 4.6 billion in revenue in 2016.</p> <h3>“We wanted a solution provider who would carry out the digitization of the dossiers right here on the premises according to our requirements. Arcplace was able to offer us this service.”</h3> <p><span class="bildcaption">Gaby Mair, HR Specialist, Hilti Aktiengesellschaft AG</span></p>

Box Lead

<p><span class="lead-text">Hilti, the global construction technology group based in Liechtenstein, is also pushing digitization forward internally. With the support of Arcplace, 1’900 paper-based personnel dossiers were digitized at the group’s headquarters in Schaan so that they could be transferred to their existing SAP system as searchable PDF documents.</span></p>

Scanning at Hilti carried out by specialists from Arcplace

<p>Hilti insisted on an in-house solution. Gaby Mair continues, “For us there was no question of allowing sensitive information to leave the premises. We wanted a solution provider who would carry out the digitization of the dossiers according to our requirements, with a professional infrastructure right here on our premises. Arcplace was able to offer us this service.” The scanning specialists from Arcplace also assisted the Hilti HR team in defining the structure of the future personnel dossiers and the appropriate document types, in compliance with the existing storage and future processes. Consistent quality management and reporting ensured adherence to the defined procedures, dates and costs.</p> <p>To ensure that the documents of a personnel dossier could be archived in a structured manner, the scan operator recorded the personnel number and the document type manually for every document as it was scanned. Following validation, a searchable PDF/A file was created for each document. The scanning professionals manually sifted out any document types which were no longer required, as specified by&nbsp;Hilti, and removed them for secure destruction. At the end of the project the scanned personnel dossiers were handed over on an external hard disk. An IT specialist from Hilti then transferred the digital dossiers into the existing SAP business process solution.</p>

At a glance

<ul> <li>Scanning of 1,900 paper-based personnel dossiers on the customer’s premises</li> <li>Scanning infrastructure and specialists provided by Arcplace</li> <li>Comprehensive support in the definition of the digital dossier structure and the document types</li> <li>Scanning-services from A to Z: Preparation of the dossiers, scanning, manual input of classification information, data extraction, validation, handover of digital documents on external HDs for transfer to the SAP system</li> <li>Significantly faster and universal availability of the digital documents</li> <li>Rapid search for specific information</li> <li>Easy exchange of information between authorised individuals</li> <li>Space savings resulting from the elimination of paper-based storage</li> </ul>

Spacer

Header Bild

Haupttitel Case Study EN

Abschnitt: Ausgangslage

Abschnitt: Solution

Abschnitt: Results

Abschnitt: Download und Kontakt EN

Leerschlag EN

&nbsp;

We will be happy to advise you personally

<p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "29910300-09a0-4480-9964-598d357695e0" }); </script>

Case Study as PDF

<h3>Case Study as PDF</h3>

Spaltendesign

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "00dc14ee-9abb-4a63-8cb0-a6894dd5d360" }); </script>

Leerschlag EN

&nbsp;

We will be happy to advise you personally

<p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Initial situation

<p>The service department of Grün Stadt Zürich was established over 160 years ago with one city gardener. Today, around 550 employees, apprentices and interns take care of “the green” in the city. GSZ personnel dossiers were kept in paper form, which made it difficult to access the information and ensure efficient, uniform management. The dossiers took up a lot of space and the manual archiving required additional effort every year.</p>

Solution

<ul> <li><span class="MaaxBold">Uniform filing in the HR system</span></li> <li><span class="MaaxBold">More space and less archiving effort</span></li> <li><span class="MaaxBold">Location-independent access to dossiers</span></li> </ul> <p>In 2019, Arcplace digitized the personnel dossiers of the administration department of the Mayor’s Office (PRD) in Zurich’s city hall. Within the context of digitization at the City of Zurich, which has the aim of end-toend electronic document management, electronic personnel dossiers are an important component. In order to be able to store the scanned dossiers in the Aconso HR system in a uniform manner, Grün Stadt Zürich opted for Arcplace’s scanning services. The preparatory work – such as inserting dividers and cover sheets or removing staples and sticky notes – was done by GSZ employees. The scanning was carried out by the Arcplace specialists on site. The approximately 70,000 pages were digitized according to defined specifications in order to ensure a smooth transfer of the generated PDF/A files, together with the corresponding CSV files, into the existing target system.</p>

Results

<ul> <li>Time saved thanks to faster retrieval of documents and information</li> <li>Reduced archiving effort and legally compliant digital archiving</li> <li>Space saved thanks to the elimination of a physical filing system</li> <li>Conformity with the digitization strategy of the City of Zurich</li> </ul> <h3>“We are very satisfied with Arcplace’s performance and can definitely recommend them as a partner.”</h3> <p><span class="bildcaption">Roland Schischke, Team Leader HR Projects &amp; HR Services, Grün Stadt Zürich</span></p>

Spaltendesign

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Service Department of Grün Stadt Zürich digitizes personnel dossiers with Arcplace</h1>

Box Lead

<p><span class="no-break"><span class="lead-text">“Grün Stadt Zürich” (GSZ) is really committed to sustainability. With Arcplace’s support, the huge mountain of paper-based personnel dossiers was digitized on site. At the same time, future paper consumption was drastically reduced.</span></span></p>

Abschnitt: Solution, Results

Abschnitt: Download und Kontakt EN

Case Study as PDF

<h3>Case Study as PDF</h3>

Spaltendesign

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "c2972882-78da-4825-b99b-75c3e509088c" }); </script>

Leerschlag EN

&nbsp;

We will be happy to advise you personally

<p>For a quote for your scanning project please fill out the contact form. We will be happy to analyze your requirements and prepare you a first quote.</p>

Kontaktformular Scanning EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "176b55ae-43de-4e07-9e6c-286698218cd3" }); </script> <br><br> </div>

Initial situation

<p>The Debrunner Koenig Group is a competent B2B trading partner and service provider for construction, trade and industry, which consists of the three business areas “Reinforcements”, “Multi Metal” and “Technical Products”. The Human Resources department is supported centrally by Debrunner Koenig Management AG (DKM), the service provider of the Debrunner Koenig Group. DKM was looking for a solution partner to digitize the around 2500 paper-based personnel dossiers stored centrally at the headquarters and to make these available to the HR staff in the branches via the HR system Abacus.</p>

Solution

<ul> <li><span class="MaaxBold">Nearly 2500 paper-based personnel dossiers digitized</span></li> <li><span class="MaaxBold">Holistic scanning service onsite</span></li> <li><span class="MaaxBold">All dossiers now available in digital form in Abacus</span></li> </ul> <p>Based on references, DKM chose Arcplace as scanning partner. First of all, the partners defined the structure of the digital personnel dossiers, during which the extensive expertise of Arcplace was utilised to the full. Scanning was completed at DKM’s offices in St. Gallen by an experienced, multi-lingual team from Arcplace using a temporary infrastructure. The dossiers were sorted and then processed in line with the ongoing personnel activities. This process included the validation of the dossiers in accordance with clearly defined requirements, sorting and allocation of the documents, scanning, indexing and final checks. The electronic files were then handed over in a way which ensured they could be transferred to Abacus without any problems.</p>

Results

<ul> <li>Time- and location-independent access to documents for franchise partners and trustees</li> <li>Shortened processing times through automatic approval workflows</li> <li>Distinctive paper and time savings</li> <li>Documents can be found quickly and easily thanks to a simple search function</li> <li>Legally compliant archiving</li> <li>Complete document history and logging of all documents</li> </ul> <h3>“Arcplace provided us with valuable input on the structure of the digital dossiers as well as the organisation of the overall digitization process.”</h3> <p><span class="bildcaption">Matthias Züllig, Head of Human Resources, Debrunner Koenig Group</span></p>

Spaltendesign

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Construction and industry supplier Debrunner Koenig digitizes personnel dossiers</h1>

Box Lead

<p><span class="no-break"><span class="lead-text">Arcplace has digitized around 2500 paper-based personnel dossiers for the Swiss wholesaler Debrunner Koenig. Scanning was completed onsite at the customer’s location by the Arcplace specialists. The personnel information can now be accessed by HR staff in all subsidiaries in the HR system, Abacus, irrespective of the time or location.</span></span></p>

Spaltendesign

Abschnitt: Solution, Results

Abschnitt: Download und Kontakt EN

Box Männedorf Hospital digitizes personnel dossiers with Arcplace

<p><br /> Situated on the right bank of Lake Zurich, <span class="no-break">Männedorf Hospital</span> has been the main hospital for the region’s population for more than 130 years. The company now employs around 1000 people. As the number of employees grew steadily, administration of the paper-based personnel dossiers proved to be cumbersome and time-consuming for the HR department. The archiving effort increased and there was less and less space for the paper archive.</p> <h3>Digitization of over 80,000 pages in <span class="no-break">Arcplace's</span> <span class="no-break">Scan &amp; BPO Center</span></h3> <p>In order to ensure efficient administration and modern electronic archiving of the personnel dossiers, the decision was made to bring in a specialist to digitize the 1000 dossiers containing over 80,000 pages. "The most important requirements for this project were compliance with data protection, reliability, adherence to deadlines and expertise. Following a recommendation, we decided to use <span class="no-break">Arcplace's</span> scanning services,"&nbsp;explains <span class="no-break">Nicola Fielder</span>, Head of HR at <span class="no-break">Männedorf Hospital</span>.</p> <p>As agreed, the physical dossiers were sorted at the hospital, provided with dividers and prepared for collection in boxes contributed by <span class="no-break">Arcplace</span>. The scanning was carried out by <span class="no-break">Arcplace</span> specialists at the <span class="no-break">Scan &amp; BPO Center</span> in Glattbrugg. To ensure that all pages could be transferred into the existing HR system, they were digitized according to clearly defined specifications. Together with the corresponding index values such as personnel number and document type, the generated PDF/A files were transmitted via SFTP server. <span class="no-break">Arcplace</span> stored the physical dossiers in a short-term archive and destroyed them after three months in accordance with the highest security standards. <span class="no-break">Nicola Fielder</span> on working with <span class="no-break">Arcplace</span>: "The collaboration was smooth, with timely and proactive communication. We are very satisfied."</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Opens window for sending email">i.feusi@arcplace.ch</a></p>

Spaltendesign

Box Lead Männedorf Hospital digitizes personnel dossiers with Arcplace

<p>March 15^th, 2021</p> <h1>Männedorf Hospital digitizes personnel dossiers with Arcplace</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Männedorf Hospital urgently required a modern, data protection-compliant electronic storage system for its personnel dossiers, which were still paper-based until recently. These requirements were met by the specialist Arcplace, who digitized 1000 dossiers. This also allows Männedorf Hospital to benefit from the advantage of electronic personnel dossiers, as well as putting an end to the ever-increasing space shortage and massively reducing rising archiving costs.</span></span></span></p>

Spaltendesign

Spacer

Abschnitt: Männedorf Hospital digitizes personnel dossiers with Arcplace

Spaltendesign

Abschnitt: Bild EN

Bild Spital Männedorf EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Bildlegende EN

<p class="text-right"><span class="bildcaption no-break">(Image source: Spital Männedorf AG)</span></p>

Abschnitt: Text Männedorf Hospital digitizes personnel dossiers with Arcplace

Box VERIT Immobilien puts its faith in artificial intelligence and Arcplace

<p><br /> VERIT has been in successful operation since 1960 on the Swiss real estate market as an independent real estate service provider. <span class="no-break">VERIT</span> is consistently expediting its digital transformation as part of its comprehensive digitization strategy. An electronic archive and digital mailroom have been introduced. Responsibility for the scanning of all incoming mail documents and vendor invoices was outsourced to <span class="no-break">Arcplace</span>.</p> <h3>Artificial intelligence as the key technology for more automation</h3> <p>After the physical documents have been scanned in the <span class="no-break">Arcplace</span> Scan &amp; BPO Center using the highly automated one-step scanning <span class="no-break">OPEX</span> technology, artificial intelligence is used to classify the incoming mail documents. The system was "trained" in advance with example documents. The system is constantly learning as it works, and the classification intelligence can be expanded – by way of the continuous improvements it makes through self-learning or the addition of new document types and those from existing documents in the digital <span class="no-break">VERIT</span> archive.</p> <p>The goal is to use such automation and machine learning functionalities to ensure that the solution is constantly optimized, thus relieving the managers at <span class="no-break">VERIT</span> Immobilien AG of repetitive manual tasks. In addition, the trained artificial intelligence tests further business cases, which constantly boosts the quality of the filed documents and accelerates the digital processes.</p> <p>"Artificial intelligence is a key technology for <span class="no-break">VERIT</span> in achieving greater efficiency in handling digital documents and simultaneously attaining a higher quality. Artificial intelligence helps us to relieve staff of administrative activities during their daily routine work," explains <span class="no-break">Martin Frei</span>, Chief Digital Officer (CDO), <span class="no-break">VERIT</span> Immobilien AG.</p> <p><span class="no-break">Roger Egli</span>, Solution Owner Input Management at <span class="no-break">Arcplace</span>, adds: "We regard <span class="no-break">VERIT</span> Immobilien AG as highly innovative and forward-looking. So we're all the more pleased to be able to implement this forward-looking project with <span class="no-break">VERIT</span> and to be in a position to clearly optimize its processes through the use of artificial intelligence."</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Opens window for sending email">i.feusi@arcplace.ch</a></p>

Spaltendesign

Box Lead VERIT Immobilien puts its faith in artificial intelligence and Arcplace

<p>December 10^th, 2020</p> <h1>VERIT Immobilien puts its faith in artificial intelligence and Arcplace</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">To expedite digitization within the company, VERIT Immobilien AG has decided to employ Arcplace's Scanning Services. Every year, over 100,000 documents are scanned in the Arcplace Scan &amp; BPO Center so that they can then be passed on to the existing peripheral systems. Arcplace uses TCG DocProStar technology to classify incoming mail documents. This technology operates with the support of artificial intelligence (AI). At VERIT Immobilien, this results in greater efficiency, fewer repetitive tasks and faster through-put times.</span></span></span></p>

Spaltendesign

Bild VERIT EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Bildlegende EN

<p class="text-right"><span class="bildcaption no-break">(Image source: VERIT Immobilien AG)</span></p>

Spaltendesign

Spacer

Abschnitt: VERIT Immobilien puts its faith in artificial intelligence and Arcplace

Abschnitt: Bild EN

Abschnitt: Text VERIT Immobilien puts its faith in artificial intelligence and Arcplace

Box Construction and industry supplier Debrunner Koenig digitizes its personnel dossiers with Arcplace

<p>The Debrunner Koenig Group is a competent B2B partner and service provider for construction, commerce and industry and consists of three divisions: “Reinforcements”, “Multi Metal” and “Technical Products”. The company’s Human Resources is centrally managed by Debrunner Koenig Management AG (DKM), the service company of the Debrunner Koenig Group. DKM was searching for a solution partner to digitize around 2,500 paper-based personnel dossiers stored at the headquarters, which would then be made accessible to HR employees at the branches via the Abacus HR system.</p> <h3>High-performance on-site scanning by the <span class="no-break">Arcplace</span> team</h3> <p>Based on references, DKM selected <span class="no-break">Arcplace</span> as the scanning partner. The companies first jointly defined the structure of the digital personnel dossiers and DKM was able to make full use of <span class="no-break">Arcplace’s</span> considerable expertise. Scanning took place at DKM in St. Gallen and was performed by an experienced multi-lingual <span class="no-break">Arcplace</span> team on a temporarily installed infrastructure. The dossiers were hierarchized and processed based on the current HR requirements. The process involved the adjustment of the dossiers according to clearly defined provisions, the sorting and assignment of the documents, scanning, indexing as well as the final check. The electronic dossiers were then handed over so that they could be smoothly transferred to Abacus.</p> <h3>The dossiers are now digitally available across the entire group</h3> <p>Thanks to the successful digitization project, which was completed on time and on budget, the personnel dossiers are now electronically available to HR employees throughout the entire group in the Abacus HR system. This significantly accelerated the HR processes at Debrunner. The <span class="no-break">Arcplace</span> integrated scanning service ensures that sensitive personnel information remained in the company and that this information was also constantly available during the process. The elimination of paper filing also freed up valuable office space at the headquarters. Matthias Züllig, Head of Human Resources Debrunner Koenig Group, praises the cooperation with <span class="no-break">Arcplace</span>: “The project was handled with exceptional professionalism from beginning to end. Thanks to its expertise, <span class="no-break">Arcplace</span> was able to provide valuable input on the structure of the digital dossiers and on the organisation of the entire digitization process. We are very satisfied.”</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break"><span class="no-break">Arcplace</span></span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break"><span class="no-break">Arcplace's</span></span> portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break"><span class="no-break">Arcplace</span></span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in <span class="no-break">Switzerland</span>.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-file">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Opens window for sending email">i.feusi@arcplace.ch</a></p>

Spaltendesign

Bild Debrunner Koenig EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Bildlegende EN

<p class="text-right"><span class="bildcaption no-break">(Image source: Debrunner Koenig)</span></p>

Box Lead Construction and industry supplier Debrunner Koenig digitizes its personnel dossiers with Arcplace

<p>March 28^th, 2019</p> <h1>Construction and industry supplier Debrunner Koenig digitizes personnel dossiers</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Arcplace digitized roughly 2,500 paper-based personnel dossiers for the Swiss wholesaler Debrunner Koenig Group. Arcplace specialists scanned the documents directly at the customer’s offices. The personnel information is now digitally available to HR employees in all branches in the HR system and can be accessed at any time and from any location.</span></span></span></p>

Spaltendesign

Abschnitt Lead: Construction and industry supplier Debrunner Koenig digitizes its personnel dossiers with Arcplace

Abschnitt: Bild EN

Spaltendesign

Abschnitt: Text Construction and industry supplier Debrunner Koenig digitizes its personnel dossiers with Arcplace

Spacer EN

Box

<p>Until recently, the personnel dossiers of the active employees, of which there are around 1,900, had been held in paper form by Hilti's HR department. The company was looking for a solution to digitize these documents so that they could be used in the SAP-based business process solution. For Hilti, there was only a solution provider that would be able to digitize the dossiers on-site in Schaan with a professional infrastructure. And for this reason, they chose the scanning and document management specialist Arcplace.</p> <h3>Scanning at Hilti carried out by specialists from Arcplace</h3> <p>The scanning specialists from Arcplace also assisted the Hilti HR team in defining the structure of the future personnel dossiers and the appropriate document types. To ensure that the documents could be archived in a structured manner, the scan operator recorded the personnel number and the document type manually for every document as it was scanned. Following validation, a searchable PDF/A file was created for each document. At the end of the project the digital personnel dossiers were handed over on an external hard disk, which enabled them to be imported into Hilti's SAP business process solution with ease.</p> <h3>Simpler, faster processes and space savings</h3> <p>Hilti is satisfied with the way the project went and with the results achieved. Gaby Mair, an HR specialist at Hilti, explains, "The goals of the project have been achieved within the defined budget and time frame. The digital personnel dossiers significantly simplify and speed up the work processes in HR. We can now access personnel documents wherever we are, search for specific information and share it within an authorized group of people. And access to the electronic personnel dossiers is regulated by means of a detailed system of access rights."</p> <h3>Arcplace AG</h3> <p>Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 800 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Opens window for sending email">i.feusi@arcplace.ch</a></p>

Spaltendesign

Bild Hilti EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Spaltendesign

Bildlegende EN

<span class="bildcaption">Hilti headquarters in Schaan </span>

Box EN

<p>May 30^th, 2017</p> <h1>Hilti builds on digital personnel dossiers</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Hilti, the global construction technology group based in Liechtenstein, is also pushing digitization forward internally. With the support of Arcplace, 1,900 paper-based personnel dossiers were digitized at the group’s headquarters in Schaan so that they could be transferred to the existing SAP system as searchable PDF documents.</span></span></span></p>

Spacer

Spaltendesign

Abschnitt: Lead EN

Abschnitt: Bild EN

Abschnitt: Text EN