News: Rhaetian Railway sets the points with a P2P solution from Arcplace

Dossier "Invoice Automation / P2P"

Process invoices efficiently

Invoice Automation / P2P

Labor-intensive paper-based invoice handling has plagued accounts payable (AP) departments for decades. Arcplace Automated Invoice Processing solutions help organizations to eliminate paper, achieve real-time visibility, improve control, and boost efficiency. A further optimization of the Purchase-to-Pay (P2P) process can be achieved by adding e-Procurement capabilities.

Supplier Invoice Automation

The Arcplace solutions help organisations to digitize and automate the following steps of the accounts payable process:

1.    Invoice Reception
For paper invoices, Arcplace offers solutions for efficiently scanning and capturing invoice data. PDF invoices can be processed using the same capture technology or by using a service, that allows extracting data from PDF files in a fully automated matter. For e-invoices, Arcplace offers solutions for receiving e-invoices from national and international payment providers.

2.    Processing
In order to maximize automation, matching is used for invoices that have purchase orders or contracts associated to them. For other invoices, advanced logic and artificial intelligence is used to transfer the invoices to the appropriate people within the organization and for minimizing coding efforts.

3.    Archiving
Arcplace offers solutions for archiving the invoice together with their audit trails and invoice attachments. The archiving solutions allow organizations to archive invoices in compliance with both national and international laws and regulations.

Main advantages:

  • Extensive usage of electronic invoicing
  • Very high degree of automation
  • Standardized interfaces to various ERPs
  • Very well suited for international deployments
  • Allow compliant processing and archiving


In order to optimize the entire Purchase-to-Pay (P2P) process, Arcplace deploys the Basware P2P suite that consists of the following components:

  • e-Procurement: For generating purchase orders for indirect spend
  • Invoice Automation: For automating the invoice approval process
  • Analytics: For insight into the complete P2P process
  • Basware Network: For exchanging e-Invoices and e-Orders with suppliers

Arcplace technology partner

Arcplace builds its invoice automation and P2P solutions using technologies from the following strategic suppliers:

  • TCG
  • Basware
  • Hyland Software

With these technologies, Arcplace is in a position to flexibly and successfully meet the most diverse requirements when designing and implementing automated invoice processing and optimizing P2P processes.

White Paper:

Invoice Workflow Automation Report

The Case for Holistic Invoice Management Automation


White Paper:

ROI with Purchase-to-Pay

The potential ROI organizations may realize by deploying an integrated P2P solution


Case Study:

Rhaetian Railway

The Rhaetian Railway picks up steam with Arcplace


Case Study:



Paper-based supplier invoices are history at swisspro


Case Study:

Ernst Sutter AG

Ernst Sutter AG automates its invoice processing