Case Study

Construction and industry supplier Debrunner Koenig digitizes personnel dossiers

Arcplace has digitized around 2500 paper-based personnel dossiers for the Swiss wholesaler Debrunner Koenig. Scanning was completed onsite at the customer’s location by the Arcplace specialists. The personnel information can now be accessed by HR staff in all subsidiaries in the HR system, Abacus, irrespective of the time or location.

 

Initial situation

The Debrunner Koenig Group is a competent B2B trading partner and service provider for construction, trade and industry, which consists of the three business areas “Reinforcements”, “Multi Metal” and “Technical Products”. The Human Resources department is supported centrally by Debrunner Koenig Management AG (DKM), the service provider of the Debrunner Koenig Group. DKM was looking for a solution partner to digitize the around 2500 paper-based personnel dossiers stored centrally at the headquarters and to make these available to the HR staff in the branches via the HR system Abacus.

Solution

  • Nearly 2500 paper-based personnel dossiers digitized
  • Holistic scanning service onsite
  • All dossiers now available in digital form in Abacus

Based on references, DKM chose Arcplace as scanning partner. First of all, the partners defined the structure of the digital personnel dossiers, during which the extensive expertise of Arcplace was utilised to the full. Scanning was completed at DKM’s offices in St. Gallen by an experienced, multi-lingual team from Arcplace using a temporary infrastructure. The dossiers were sorted and then processed in line with the ongoing personnel activities. This process included the validation of the dossiers in accordance with clearly defined requirements, sorting and allocation of the documents, scanning, indexing and final checks. The electronic files were then handed over in a way which ensured they could be transferred to Abacus without any problems.

Results

  • Time- and location-independent access to documents for franchise partners and trustees
  • Shortened processing times through automatic approval workflows
  • Distinctive paper and time savings
  • Documents can be found quickly and easily thanks to a simple search function
  • Legally compliant archiving
  • Complete document history and logging of all documents

“Arcplace provided us with valuable input on the structure of the digital dossiers as well as the organisation of the overall digitization process.”

Matthias Züllig, Head of Human Resources, Debrunner Koenig Group

Case Study as PDF

 

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