Case Study

Comprehensive and cost-efficient SAP archive for Hotelplan

The existing archives of the Hotelplan Group, which were used by Hotelplan and its subsidiary Interhome, were to be replaced by a comprehensive, cost-efficient and legally compliant SAP archive and around 7.8 million documents had to be transferred to the new archive.

Initial situation

The Hotelplan Group – a subsidiary of the MigrosGenossenschafts-Bund – had two archive systems, which were used by Hotelplan with 1,700 users and Interhome with 800 users respectively. The existing archives were subject to high and continuously increasing costs while providing an inadequate service. The company wanted a solution that had already been used in the Migros Group and had good references in Switzerland. Expertise and a quick understanding of special processes, which do not always correspond to the SAP standard, were further requirements for the project.

Solution

  • 7.8 million documents migrated
  • Legally compliant archiving
  • Increased cost efficiency

Based on the archive software from kgs, Arcplace implemented a solution for archiving new documents and transferring the existing ones. After the conception and modularisation of the work packages – which included installation, migration, VIM integration and scanning methods – approximately 1.5 million documents were migrated from the test system and around 6.3 million from the productive environment into the kgs archive. The components kgs ContentServer, kgs MigrationServer, kgs ProxyServer and kgs ScanClient were used.

Results

  • Transfer of 7.8 million documents from the old archive to the new kgs SAP archive
  • Successful project implementation with minimal cost and time overruns
  • Efficient direct archiving of newly scanned documents
  • Improved stability and scalability
  • Legally compliant archiving of new and existing documents
  • Archiving with no media breaks

“The archive is very stable and updates are relatively easy to implement.”

Markus Spichtig, Director Application Development, Hotelplan Group

 

Case Study as PDF

 

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