Arcplace Scan Center digitizes paper invoices

In order to speed up the invoice workflow and reduce costs, swisspro successfully introduced a complete solution for digitizing the previous paper-based processes together with Arcplace. Within the scope of this solution, swisspro also makes use of the Arcplace scanning services. The supplier invoices are digitized in the Arcplace Scan Center; the invoice information is then extracted and validated with the master data. The electronic invoices are then distributed automatically throughout the company for review and approval using the application Basware. Following approval and payment, they are archived digitally in an audit-proof manner. “Thanks to the use of the scan services, we no longer need to establish or maintain an expensive in-house scan infrastructure, which also means no employee resources are used up either. We send in our vendor invoices, and shortly after that we have perfectly prepared and validated electronic documents on our server”, explains David Hess, Head of Finance and Accounting at swisspro.

Faster throughput times and lower costs

Thanks to automatic invoice processing, the throughput time for each invoice was reduced significantly. The burden placed on employees in the accounting area was reduced drastically and the number of errors was also lowered, as costs can be assigned more precisely and manual input errors are pretty much a thing of the past. The current status of the vendor invoices can be retrieved daily via the workstations and, thanks to the faster invoice processing, swisspro benefits from better invoice conditions. Documents can be found simply and quickly at any time in the digital archive, and what’s more, valuable space at the headquarters in Zurich has been saved. Thanks to the Arcplace Scan Center, swisspro does not need an expensive and complex in-house scan infrastructure.

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Arcplace AG

Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.

Since its founding in 2006, Arcplace has implemented solutions for more than 800 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.

Contact:

Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
 +41 44 501 22 00
 i.feusi@arcplace.ch