January 13th, 2016
Automated invoice processing at Baumann Koelliker
Leading Swiss electrical installations group Baumann Koelliker has automated its accounts payable (AP) process with Arcplace. The fully digitalized process allows both paper and electronic invoices to be efficiently captured, reviewed, approved and forwarded for payment and archived ready for audit. Arcplace has also implemented an archiving solution with the aim of limiting the growth in the quantity of email data.
Integrated digital process – also for paper invoices
Baumann Koelliker processes around 100,000 supplier invoices every year. Thanks to a solution from Arcplace, based on the applications AnyDoc (scanning and text recognition), Basware (workflow) and Kendox (archiving), these invoices can now be processed entirely digitally and archived electronically at the end of the process, in accordance with audit requirements. After the invoices have been scanned and the invoice information has been extracted, the digitized invoices are circulated via predefined workflows for reviewing and approval. Approved invoices can be transferred directly into the ERP system and, following payment, filed ready for audit in the digital archive.
Saving 5,000 working hours per year
According to Peter Jenzer, Head of Financial Accounting at Baumann Koelliker Group, the company will save around 5,000 working hours a year with the new solution. With automated invoice processing, costs can be more precisely assigned to individual projects. Cost transparency is also improved, as the invoices can be viewed by the project managers at any time. The Baumann Koelliker Group has already switched to electronic invoicing with its biggest primary suppliers, with the result that around 60% of all vendor invoices can now be processed completely paper-free.
Email Archiving
At the same time as the introduction of automated accounts payable processing, Arcplace also implemented an email archiving solution, based on Veritas Enterprise Vault, with which the accumulation of emails can be controlled; the emails can then be transferred automatically, including attachments, from the Exchange mailboxes into long-term archive storage.
Arcplace AG
Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.
Since its founding in 2006, Arcplace has implemented solutions for more than 800 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.
Contact:
Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
+41 44 501 22 00
i.feusi@arcplace.ch