70,000 supplier invoices per year

Robert Aebi supplies Switzerland and southern Germany with machinery, equipment and vehicles from prestigious brands in agricultural and construction engineering. As a general distributor of Volvo construction equipment and John Deere agricultural machinery, it is a leader in its industry. This market- and customer-oriented company was founded in 1881 and today employs around 700 people, receiving about 70,000 supplier invoices a year. At themoment, invoices are still being processed manually, which generates an enormous amount of work in the accounts payable department. For this reason, the company has opted for an integrated solution from Arcplace, which enables the efficient electronic processing and legally compliant archiving of supplier invoices (paper, PDF and e-invoices), fully integrated into the existing Microsoft ERP system.

Process costs cut by 80%

Introducing the new Arcplace solution will make it possible to allocate, run account assignment on, verify, approve and post invoices, as well as to access the original invoices in electronic format, at any time, anywhere. The advantages here are that it simplifies invoice processing, reduces throughput times, eases the load on employees and cuts process costs by up to 80%. Not only that, but the automated processes and legally compliant digital archiving help to avoid incorrect filing and document losses.

Archive for supplier and customer invoices

A modern archiving system will also be installed for legally compliant archiving. Invoices that have been approved in the Basware supplier workflow will be automatically stored in Kendox along with supplementary documentation, such as account assignments, attachments, comments, workflow logs etc., as soon as the data has been transferred to the ERP and ordering system Microsoft Dynamics AX 2009. At the same time, a so-called ongoing archiving of customer invoices from AX will be implemented.

Arcplace AG

Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.

Since its founding in 2006, Arcplace has implemented solutions for more than 900 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.

Contact:

Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
 +41 44 501 22 00
 i.feusi@arcplace.ch