September 21st, 2017
Burkhalter Group – at the cutting edge of digitization
The leading Swiss electrical technology group has successfully migrated to electronic personnel dossiers with the support of Arcplace. Thanks to the fully digitally processing and archiving of dossiers that were previously held in paper format, the group has made significant efficiency gains as well as cost savings.
The improvements made during the switch to automated invoice processing in 2013 gave Burkhalter the incentive to start the “Electronic Personnel Dossiers” project. Arcplace developed a solution based on the DMS system Kendox InfoShare, which was already being used for invoice archiving. The paper-based personnel dossiers were scanned by employees while maintaining the structure based on subject, and then transferred to Kendox InfoShare. The solution was configured in such a way that the personnel master data can be retrieved directly from the HR management system, Xpert.HRM, while being seamlessly integrated into the existing Office environment. Correspondence in emails can be retrieved directly from Outlook for use in the personnel dossiers. Word, Excel and PDF files can be added to electronic personnel dossiers with a few mouse clicks.
Measurably more efficient processes in HR administration
The electronic dossiers have resulted in measurably more efficient processes in HR administration. Susanne Fischer, responsible for the project at Burkhalter Management AG: “Information can be found really quickly via the full-text search function of Kendox. Authorized users can now access personnel information using different kinds of devices, irrespective of the place or time. And the corresponding access rights can be precisely defined in Kendox.” The solution from Arcplace includes archiving that complies with the strict compliance requirements, as logging takes place whenever documents are viewed or changed. And the “Single-Sign-On” solution that has been implemented as well as the simple drag & drop functionality increase user convenience. Burkhalter had already decided to extend the range of functions of Kendox. Sub-processes for the approval of absences or viewing weekly reports or salary information will soon also be mapped within Kendox.
Case Study: Burkhalter Group – at the cutting edge of digitization
Arcplace AG
Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.
Since its founding in 2006, Arcplace has implemented solutions for more than 800 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.
Contact:
Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
+41 44 501 22 00
i.feusi@arcplace.ch