Arcplace - Allianz Suisse

More efficient processes and cost reduction thanks to electronic invoice processing

According to Hansruedi Kälin, Head of Accounting at Allianz Suisse Immobilien AG, electronic invoice processing leads to markedly faster processes and lower costs. Automation eliminates time-consuming, repetitive routine tasks and reduces the number of accounting errors. The digital availability of invoice data facilitates the checking of documents and makes finding information faster. Within the scope of the electronic workflow, proxies can be defined so that any invoices not processed on time are automatically forwarded – thus consigning reminders and administrative input due to missed payment deadlines to the past. What is more, legally compliant archiving is ensured.

Successful integration into real estate industry solution

Allianz Suisse Immobilien AG now forwards paper invoices directly to the scan center at Arcplace, where the invoice data is extracted using the very latest imaging and character recognition (OCR) technology. The information is validated against the master data, digitally signed and processed by Arcplace so that it can be imported with the Basware software for invoice processing. Basware is the world’s leading provider in the field of invoice automation. An automated workflow with email reminders based on REM roles ensures that the digitised invoices reach the relevant offices promptly for review and approval. Audited, approved and assigned invoices can subsequently be transferred by Allianz Suisse directly into the real estate management software REM. At the end of this process, Allianz Suisse is left with an automated audit-proof archive of the invoices and their processing history.

Digitisation simplifies invoice processing and archiving

Every year, Allianz Suisse Immobilien AG receives around 36,000 invoices, most of which are in paper form. In the past, the manual opening, checking, assigning, posting and archiving of paper invoices required considerable effort. In addition, old invoice documents were only available in the paper archive. The solution was implemented in close cooperation between Allianz Suisse, GARAIO AG (developer and sales partner of the real estate industry solution REM) and Arcplace.

About Allianz Suisse Immobilien AG

Allianz Suisse Immobilien AG is a subsidiary of the Allianz Suisse insurance company as well as the investment and asset manager for the Allianz Group in Switzerland with offices in Wallisellen, Bern, Geneva and Lausanne. Allianz Suisse Immobilien AG manages a portfolio of approximately 3.7 billion CHF.

Arcplace AG

Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace’s portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.

Since its founding in 2006, Arcplace has implemented solutions for more than 800 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland and is certified to the ISO 27001 standard for information security.

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