Creating and managing documents electronically presents new challenges for companies because these documents must be fully integrated and managed as part of the business process and not in isolation. To do this, companies need to manage their documents within their respective SAP environments.
This is best done by using an archiving system which is linked to SAP using the official SAP ArchiveLinkTM interface. Documents that are managed in cost-effective and legally compliant offsite storage systems can only be linked to the associated business objects in SAP and used in the context of the respective business processes via this link. Apart from the process-related management of documents, there are other demands placed on archiving that are specific to the SAP environment. This mainly relates to the archiving of print lists to store reports electronically and the archiving of data to reduce the load on SAP databases.
The SAP archiving solution by Arcplace complies fully and consistently with all these requirements.
The Arcplace Private Cloud SAP Archiving Service is based on the leading and widely deployed archiving software «tia® Content Server from kgs». Customers can use this service to archive documents, SAP print lists and SAP data.
The Arcplace Private Cloud Archiving Service is operated from two highly secure Swiss datacenters. The redundant infrastructure and software WORM capabilities allow customers to archive their documents, print lists and data in compliance with the Swiss archiving laws and regulations.
As part of the Archiving Service, Arcplace pro-actively monitors and manages both the IT infrastructure and the SAP archiving application.
Companies should first occupy themselves with the infrastructure before the actual S/4 introductory project – above all on cost grounds and for the future viability of the system. In and of itself, HANA technology is very expensive compared to relational databases, i.e. databases that serve electronic data administration and rely on a tabular relational database model. This is particularly the case if particular thresholds are exceeded at higher volumes. The archiving can initially be downsized with kgs and as a result set up affordably. This can smooth the way to the technical business case of an S/4HANA project. Moreover, the archiving of future relies on new interface technologies. Apart from ArchiveLink, S/4HANA has introduced CMIS as a capable protocol. Only archiving that moves flexibly and seamlessly between the interfaces and can be introduced in any operating infrastructure – irrespective whether the cloud, hybrid or on-premise – constitutes an optimal solution in the long term.
There are different implementation models available for the technologies used by Arcplace. Besides conventional on-premise installations, customers can choose between the "Managed" or "Cloud" service models. In the case of a managed service, the solution is provided on the customer's premises while being operated and managed by Arcplace. In the case of cloud-based services, solutions are offered from Arcplace's datacenters or the manufacturer in the form of software-as-a-service (SaaS).