Dossier "Electronic Personnel Dossiers"

Electronic HR Dossiers are needed when ...


Dossiers represent collections of different kinds of documents related to a specific subject. Most companies work with dossiers, irrespective of their size or business sector, for example: personnel dossiers, customer dossiers, student dossiers, patient dossiers, project dossiers, case dossiers, transport dossiers, property dossiers, tenancy contract dossiers.

In this digital age, the challenge is to manage and archive such dossiers electronically (E-Dossier). Users have different requirements with regard to how the new system should simplify and improve their work processes. What's more, legal regulations exist for the management and retention of some documents, which must be complied with. In order to be able to fulfil these requirements, a Document Management or Enterprise Content Management System (DMS/ECM) or a Content Services Platform (CSP) is used.

With the help of electronic dossiers, customers receive a complete and up-to-date overview of the dossier content and also benefit from numerous helpful functions, such as:

  • Comprehensive search functions
  • Legally compliant document archiving
  • Access control based on an authorisation concept
  • Integration in existing business applications
  • Integration in Microsoft Office and Outlook

Arcplace has many years of experience in building E-Dossier solutions and can fulfil a wide range of requirements.

We will be happy to advise you personally

Do you want to know more about E-Dossiers?
Please contact us.


E-Dossiers Examples


HR departments and managers require simple, fast and secure access to personnel dossiers.


Higher efficiency and improved customer service thanks to instantaneous access to all customer documents.


The use of electronic property dossiers simplifies work processes and offers rapid and secure access to the required documents.


The retention periods for student dossiers may differ based on the respective cantonal regulations.

Let us digitize your dossiers

The Arcplace Scan & BPO (Business Process Outsourcing) Center in Glattbrugg, Switzerland processes documents of all types for companies all across Switzerland. It is on one hand used for recurring scanning activities such as the scanning of supplier invoices, orders or the complete mail traffic. The Scan & BPO Center is also used for the digitization of larger paper archives that are then typically transferred to DMS, ECM or ERP systems.

The Arcplace Scan & BPO Center is certified to the ISO 27001 security standard and uses state of the art technology for the digitization and capture of documents of all types and sizes. A professional team consisting of project managers, engineer and scanning operators helps customers to define and implement the scanning processes that best suits the requirements.


White Paper

Personnel E-Dossiers and the Law

Legal requirements for the electronic personnel dossier


Case Study


Raiffeisenbank Aarau-Lenzburg digitizes its customer dossiers

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Video: Digital Transformation at Livit

See how we helped Livit to digitize 150’000 rental contract dossiers.

In the movie a Livit employee explains, which efficiency wins and optimizations have been obtained for the company and the employees.