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<h3>Nuxeo Content Services Platform</h3> <p>Key takeaways for enterprise organizations looking to scale out their content-centric applications</p>

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<p><span class="no-break"><span class="lead-text">This guide explores why we benchmarked the Nuxeo Platform with more than 11 billion documents, why we used a phased approach to this exercise and key takeaways for enterprise organizations looking to scale out their content-centric applications.</span></span></p>

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White Paper: Nuxeo Content Services Platform

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Initial situation

<p>At Jungheinrich, new contracts were sent as PDFs to the accounting department after they were signed. There they were checked and the associated information was noted in an Excel file. The original contract was stored physically in a folder. The lack of a central digital filing system made it difficult to search for information, and the paper archive required a lot of space and cost money. To improve the time-consuming and costly process of contract management, the company turned to Arcplace.</p>

Solution

<ul> <li><strong>Efficiency gains when searching for information</strong></li> <li><strong>Central document storage in uniform quality</strong></li> <li><strong>Reduced burden on internal areas</strong></li> </ul> <p>The ECM solution that was implemented is based on Hyland’s leading platform OnBase, which enables the highly efficient electronic management of contract documents. New contracts are entered directly by the contract manager in the contract categories predefined by Jungheinrich, during which all associated documents and information can be assigned. The solution is completely web-based and offers authorised persons access to the records at any time, regardless of location, which in turn makes it easier and faster to search for information. Contracts entered in the system are archived automatically, which means the physical filing of paper documents has become obsolete. The flexible and scalable platform solution OnBase can be expanded and therefore also used for other use cases throughout the company in future.</p>

Results

<ul> <li>Time- and location-independent access to documents for franchise partners and trustees</li> <li>Shortened processing times through automatic approval workflows</li> <li>Distinctive paper and time savings</li> <li>Documents can be found quickly and easily thanks to a simple search function</li> <li>Legally compliant archiving</li> <li>Complete document history and logging of all documents</li> </ul> <h3>“We didn’t want to have paper anymore, and we didn’t want to spend hours searching for information.”</h3> <p><span class="bildcaption">Marcello Leuci, Head of IT at Jungheinrich AG</span></p>

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<p>Case Study</p> <h1>Digital Contract Management: Jungheinrich no longer stacks paper</h1>

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<p><span class="lead-text">The market leader in the field of intralogistics lacked a digital contract management. Arcplace implemented a solution that saves Jungheinrich AG a lot of time and space. All contracts are created, processed and stored centrally and electronically using an Enterprise Content Management (ECM) platform. Time-consuming searches for information are no longer an issue, processing times have been shortened and the physical archiving of paper is no longer needed.</span></p>

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«The solution with OnBase meets our functional specifications, and it was possible to implement it as a cloud service with minimum resource input on our part.»

<p><span class="bildcaption">Vanessa Walliser, Project manager at Coop Mineraloel AG</span></p>

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Results

<ul> <li>Time- and location-independent access to documents for franchise partners and trustees</li> <li>Shortened processing times through automatic approval workflows</li> <li>Distinctive paper and time savings</li> <li>Documents can be found quickly and easily thanks to a simple search function</li> <li>Legally compliant archiving</li> <li>Complete document history and logging of all documents</li> </ul>

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<p>Case Study</p> <h1>Arcplace digitized the invoice dispatch at Coop Mineraloel AG</h1>

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Solution

<ul> <li><span class="MaaxBold">Completely digitized document processes</span></li> <li><span class="MaaxBold">Managed cloud solution from Arcplace</span></li> <li><span class="MaaxBold">Legally compliant storage of all documents</span></li> </ul> <p>A cloud document platform hosted in a Swiss data center – based on the ECM standard software “OnBase” from Hyland – is now used to handle the document management completely electronically. Each day, the documents are transferred as PDF files directly from SAP and made available in an auditable (unchangeable) way. Furthermore, extensive functionalities were implemented to automate the approval processes.</p>

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<p><span class="no-break"><span class="lead-text">Avec l’aide d’Arcplace, Coop Mineraloel AG a numérisé les processus d’établissement de factures et d’avoirs pour les quelque 320 magasins franchisés Coop Pronto. Une plateforme de gestion documentaire dans le cloud, qui permet d’accéder très simplement aux documents, constitue le cœur de la solution. Les workflows d’approbation automatisés ont permis d’accélérer considérablement les processus.</span></span></p>

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Initial situation

<p>In the past, Coop Mineraloel AG (CMA) printed, packed, franked and sent out thousands of sheets of paper invoices and credit notes each day for the more than 320 Coop Pronto franchise partners. The partners checked their orders, among other things, based on the paper documents. Afterwards, the invoices and documents were physically filed in a folder that was sent to a trust company at the end of the month to handle the accounting. The paper-based processes were time-consuming and resource-intensive for everyone involved.</p>

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Burkhalter Group – leading electrical engineering service provider

<p>With around 3000 employees, the Burkhalter Group is the leading Swiss provider for electrical engineering solutions on buildings. The Burkhalter network includes 45 virtually autonomous companies at 99 locations in all four parts of the country. The Burkhalter Group offers an extensive service portfolio, which includes all electrical engineering services for industrial, commercial and residential buildings. From high and low voltage installations, to telecommunication and IT networks, to security and KNX bus technologies as well as complete building automation solutions. IT services within the Group are provided centrally via the internal IT team of Burkhalter Management AG.</p> <h3>“The electronic dossiers have resulted in measurably more efficient processes in HR administration.”</h3> <p><span class="bildcaption">Susanne Fischer, IT specialist, Burkhalter Management AG</span></p>

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At a Glance

<h3>At a Glance</h3> <ul> <li>Complete solutions for the electronic processing and legally compliant archiving of personnel dossiers</li> <li>Functional extensions with processes for weekly reporting, absence approvals and payroll accounting</li> <li>Fast retrieval of information thanks to full-text searches</li> <li>Access to personnel information irrespective of time or place</li> <li>Significant space-savings in the archive</li> <li>Compliance with data protection policies through access rights</li> <li>Fulfilment of compliance requirements thanks to the logging of all activities related to viewing or changing documents</li> <li>Automatic transfer of information and documents from third-party applications (HR systems and payroll accounting)</li> <li>Simple integration of documents in Office applications</li> </ul>

The solution

<h3>Solution</h3> <p>The solution from Arcplace contains the DMS system Kendox InfoShare as a central component, which the Burkhalter Group is already using successfully for the electronic invoice archiving. The existing paper-based personnel dossiers, which are stored in vertical folders, were scanned internally by employees and then transferred to Kendox InfoShare. The original structure of the dossiers under Contracts, Personal Development, Communication, Insurance and Case Management, Equipment and Salary Administration was maintained in the digital dossiers. Susanne Fischer, who was responsible for the project at Burkhalter Management AG, added: “The biggest job was the systematic inspection of the personnel dossiers, which&nbsp;included assigning the documents to the defined categories.” The solution was configured by Arcplace in such a way that the personnel master data could be retrieved directly from the HR management system used by Burkhalter, Xpert.HRM. What’s more the solution was integrated seamlessly into the existing Office environment. Correspondence in emails can be retrieved directly from Outlook for use in the personnel dossiers. Word, Excel and PDF files can be added to electronic personnel dossiers with a few mouse clicks.</p>

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<p>Case Study</p> <h1>Burkhalter Group – at the cutting edge of digitization</h1>

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<p><span class="no-break"><span class="lead-text">Through the introduction of electronic processing for accounts payable, the Burkhalter Group has achieved significant efficiency gains and cost reductions. During a second step the leading Swiss electrical engineering group migrated all of its personnel dossiers to a completely digital management solution. Together with Arcplace, a comprehensive solution for the electronic processing and legally compliant archiving of the (previously paper-based) personnel dossiers was implemented.</span></span></p>

The initial situation

<h3>Initial situation</h3> <p>In 2013 the Burkhalter Group – supported by Arcplace – successfully migrated to automated invoice processing for accounts payable. The significant improvements that were achieved and the cost savings resulted in the “Electronic personnel dossiers” project being launched. A solution was wanted that could work on the existing technical infrastructure and enable 100% digital processing and storage of the personnel dossiers. The project objectives were defined as follows:</p> <ul> <li>Simpler processes with much less paper</li> <li>Faster and simpler retrieval of information</li> <li>Access to information irrespective of place or time</li> <li>Compliance with data protection policies (access rights)</li> <li>Strong data security and legally compliant archiving</li> <li>Significant saving of space in the archive</li> </ul> <p>Arcplace was chosen again as partner for the implementation – due to the good experience made during former projects.</p>

“The employees are also pleased about the extra space they now have due to the removal of the bulky archive cabinets.”

<p><span class="bildcaption">Susanne Fischer, IT specialist, Burkhalter Management AG</span></p>

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The results

<h3>Results</h3> <p>The Burkhalter Group is very satisfied with the way the project has gone and with the results achieved. IT specialist Susanne Fischer: “The electronic dossiers have resulted in measurably more efficient processes in HR administration. Information can be found really quickly via the full-text search function of Kendox. Authorised users can now access personnel information using different kinds of devices, irrespective of the place or time. The corresponding access rights can be defined precisely in Kendox.” The solution from Arcplace includes archiving, which complies with the strict compliance requirements, as logging takes place whenever documents are viewed or changed.</p> <p>Susanne Fischer also emphasises the user-friendliness. “The “Single-Sign-On” solution implemented by Arcplace increases convenience, as all functions of Kendox are available immediately after logging in to the corporate IT system. The powerful search functions and drag &amp; drop function are really appreciated by the users. The employees are obviously also pleased about the extra space they now have due to the removal of the bulky archive cabinets.” Kendox InfoShare can be extended easily. In addition to the electronic personnel dossiers already implemented, Burkhalter also decided to extend the range of functions of Kendox. Sub-processes for the approval of absences or viewing weekly reports or salary information will soon also be mapped within Kendox, which means they will be available simply and quickly for all involved areas and employees.</p>

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Text About VERIT and Arcplace

<h3>VERIT Immobilien AG</h3> <p>VERIT Immobilien AG is a real estate company operating throughout Switzerland with over 60 years’ experience in the management and operation of real estate. VERIT specialises in the management, revitalisation, letting and sale of real estate for institutional and private property owners and accompanies them professionally and securely along the entire real estate life cycle.</p> <p>VERIT Immobilien AG has been part of the Avobis Group since 2021. Around 150 employees at ten locations throughout Switzerland look after and manage over 40,000 rental properties.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider that supports organizations in the digitization and automation of document related processes as well as in electronic archiving.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> is a privately owned and independent company with a professional team of over 90 employees.</p> <p><span class="no-break">Arcplace</span> offers its services via datacenters located in <span class="no-break">Switzerland</span> and is certified to the ISO 27001 standard for information security.</p>

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Box Text VERIT und Arcplace EN

<p><br /> In practice, a change of property management involves a number of pitfalls when it comes to handing over the extensive number of dossiers. Especially when the new management firm works with digital dossiers, this involves a great deal of manual effort. This is because the documents that exist in paper form or as PDFs have to be transferred from the old management firm to the new company's own filing system and structure. Often, documents that are available digitally are even printed out and scanned back in to be sorted, reorganized and re-catalogued. The mandate access solution, which was jointly developed by <span class="no-break">Arcplace and VERIT Immobilien</span>, covers the entire process, from any scanning, to the automatic classification and indexing of the documents, to the targeted transfer to the digital archive.</p> <h3>Artificial intelligence as a core component</h3> <p>The core of the newly developed mandate access solution consists of logic based on artificial intelligence (AI), which was trained in advance using property-specific documents and the management firm's own filing structure. The AI component uses advanced methods such as "machine learning"&nbsp;to independently create suitable algorithms based on examples in the background, so that the documents to be classified are correctly recognized and processed in the live system. The clear and unambiguous set-up of a company's own dossier structures, the careful, representative selection of the right examples in sufficiently large quantities, and continuous training with new documents for the AI are key to achieving a high automation rate, meaning they are critical to achieving matches and ensuring the success of the project. If individual recognition rates are still too low or if the documents change over time in terms of content or layout, the algorithms can be continuously fine-tuned thanks to "self-learning", which means the AI is kept up to date with changing circumstances. It is important that the training and fine-tuning is done in defined, controlled and iterative process steps by technical experts.</p> <p>"With the new mandate access process, we have solved a fundamental problem in management together with <span class="no-break">Arcplace</span>. Regardless of whether the documents are handed over in physical or digital form, we now have a simple and smart solution for transferring all documents to the audit-proof archive in the form we require. The manager only has to intervene if the artificial intelligence shows too much uncertainty in a document," explains <span class="no-break">Martin Frei, Chief Digital Officer </span>at <span class="no-break">VERIT Immobilien</span> AG.</p> <h3>Clear added value for the sector</h3> <p>With the mandate access solution, the results of each mandate access activity can be transferred smoothly and quickly to the designated target system (archive/e-dossier). Due to the high degree of automation and state-of-the-art technology (AI), a process that is usually arduous and laborious can now be implemented in a very streamlined and largely automated manner. Preparatory work for scanning can be reduced to a minimum, resulting in valuable time savings. All documents from the different dossier types (property dossier, tenant dossier, owner dossier or caretaker dossier) can be scanned and classified with the same solution.</p> <p>Players in the property sector can therefore benefit from the preliminary work done by <span class="no-break">VERIT Immobilien and Arcplace</span>, and manage their own mandate access activities (analogue, digital or hybrid) using the same solution in future. This represents added value for the entire sector and closes a gap that is currently still very wide, and which will become increasingly as more management firms make the move to digital dossiers.</p> <p><span class="no-break">Stefan Röösli, Account Manager Real Estate at Arcplace</span>: "Together with <span class="no-break">VERIT Immobilien</span>, we were able to combine advanced technologies into an overall solution in this project. The AI technologies are not just used as buzzwords here, but specifically and as a central component for an everyday process. We are convinced that we can make life easier for the real estate sector with this solution."</p> <h3>For more detailed information on the mandate access solution, please contact:</h3> <p>Arcplace AG<br /> Dominic Wullschleger<br /> <a href="mailto:d.wullschleger@arcplace.ch">d.wullschleger@arcplace.ch</a><br /> <a data-htmlarea-external="1" href="tel:+41445012224" target="_self" title="click to call">+41 44 501 22 24</a></p> <p><br /> VERIT Immobilien AG<br /> Martin Frei<br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:martin.frei@verit.ch">martin.frei@verit.ch</a><br /> <a data-htmlarea-external="1" href="tel:+41443897718" target="_self" title="click to call">+41 44 389 77 18</a></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Box Lead Arcplace and VERIT Immobilien work together on intelligent mandate access solution

<p>August 30^th, 2022</p> <h1><span class="no-break">Arcplace and VERIT Immobilien work together on intelligent mandate access solution</span></h1> <p><span class="lead-text"><span class="no-break"><span class="MaaxItalic">To facilitate a change of mandate in real estate management, Arcplace and VERIT Immobilien have jointly developed a unique artificial intelligence (AI) solution. Thanks to a high degree of automation, which is up to 90%, the manual effort required for accessing a mandate is reduced by up to 60%.&nbsp;The end-to-end process therefore solves a general sector problem when it comes to a change of management, and is completely new in this form in Switzerland.</span></span></span></p>

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<p><span class="bildcaption"><span class="bildcaption no-break">VERIT Immobilien and Arcplace make life easier for the real estate industry.</span></span></p>

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Box Text Arcplace and Parashift bring Swarm Learning to Input Management

<p><br /> The combination of <span class="no-break">Arcplace's</span> Input Management services and expertise with <span class="no-break">Parashift's</span> Intelligent Document Processing <span class="no-break">platform</span> increases the speed and quality with which new digitization projects can be implemented. "The flexible and automatic classification of small- and high-volume document types as well as extraction of workflow-relevant data combined with the possibility to have important data points manually validated by <span class="no-break">Arcplace</span> in <span class="no-break">Switzerland</span> is unique," explains <span class="no-break">Mattia Rüfenacht, Head Business Development</span> at <span class="no-break">Parashift</span>. "The potential applications range from invoice and incoming mail processing to the digitization of archives."</p> <p><span class="no-break">Parashift complements Arcplace's solutions and services with its proprietary Document Swarm Learning technology that learns across document types, customers and industries enabling versatile out-of-the-box features. Companies benefit from access to flexible and high-performance extraction capabilities that allow them to cost-effectively integrate document data into IT systems and business processes. This results in significant cost savings and fundamentally new opportunities for operating digitized business models.</span></p> <p>"The combination of <span class="no-break">Arcplace's</span> expertise and solutions with <span class="no-break">Parashift's</span> technology is a game-changer for the manner in which businesses work with documents. As the number of documents circulating increases with digitization, a high degree of processing automation is essential. This partnership will allow us to accelerate the adaptation of solution approaches and lay the foundation for the continued digital transformation of companies," says <span class="no-break">Alain Veuve, CEO of Parashift</span>.</p> <p>"The need to process documents quickly, easily and cost-effectively has become an integral part of every organisation's digitization strategy. To meet this need, <span class="no-break">Parashift</span> is developing technologies that are unparalleled in the industry and have the potential to forever change Input Management," adds<span class="no-break"> Roger Egli, Solution Owner Input Management at Arcplace</span>.</p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Box Lead Arcplace and Parashift bring Swarm Learning to Input Management

<p>March 8^th, 2022</p> <h1><span class="no-break">Arcplace and Parashift bring Swarm Learning to Input Management</span></h1> <p><span class="lead-text"><span class="no-break"><span class="MaaxItalic">Parashift, a provider of advanced machine learning-based software for extracting data from documents, is partnering with Arcplace, a leading Swiss IT service provider for document management and archiving. This new partnership will allow companies of different sizes and various industries to obtain access to unique document extraction technologies. When combined with Arcplace's local validation services in Switzerland, these technologies enable end-to-end automation of Input Management.</span></span></span></p>

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<h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider that supports organizations in the digitization and automation of document related processes as well as in electronic archiving.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> is a privately owned and independent company with a professional team of over 90 employees.</p> <p><span class="no-break">Arcplace</span> offers its services via datacenters located in <span class="no-break">Switzerland</span> and is certified to the ISO 27001 standard for information security.</p> <h3>Parashift AG</h3> <p><span class="no-break">Parashift</span> AG, founded in 2018, is a deep-tech company focused on the autonomization of document extraction through machine learning. <span class="no-break">Parashift</span> is based near <span class="no-break">Basel</span> (<span class="no-break">Switzerland</span>) and employs some 40 people in machine learning engineering, development and sales. Forbes named <span class="no-break">Parashift </span>as one of 30 promising AI start-ups in <span class="no-break">Europe</span>.</p> <h3>Kontakt:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p> <p>Parashift AG<br /> Mattia Rüfenacht<br /> Head of Business Development &amp; Press Manager<br /> Hauptstrasse 134<br /> CH-4450 Sissach<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41615087777" target="_self" title="click to call">+41 61 508 77 77</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:mattia.ruefenacht@parashift.io" title="Opens window for sending email">mattia.ruefenacht@parashift.io</a><br /> <em class="fa fa-caret-right">&nbsp;</em><a href="http://www.parashift.io" target="_blank" title="Parashift">www.parashift.io</a></p>

Box Jungheinrich optimizes contract management with Arcplace

<p><br /> <span class="no-break">Jungheinrich AG</span> is one of the world's three largest service providers in the areas of industrial trucks, warehousing and material flow technology, and it is one of the leading solution providers for intralogistics. The group, which has its headquarters in <span class="no-break">Hamburg</span>, is represented in 40 countries worldwide with its own direct sales companies – including <span class="no-break">Switzerland</span>.</p> <p>In the past, new contracts at <span class="no-break">Jungheinrich</span> were sent as PDFs to the accounting department after they were signed. There they were checked and the relevant information was noted in an Excel file. The original contract was stored physically in a folder. The lack of a central digital repository made it difficult to search for information, the sending of a new contract to the accounting department could not be ensured, and the paper archive required a lot of space and cost money. To improve the time-consuming and costly process of contract management, the company turned to <span class="no-break">Arcplace</span>.</p> <h3>A continuous process – from creation through to archiving</h3> <p>The ECM solution implemented by Arcplace is based on <span class="no-break">Hyland's</span> leading platform <span class="no-break">OnBase</span>, which enables the highly efficient electronic management of contract documents. New contracts are entered directly by the contract manager in the contract <span class="no-break">categories</span> predefined by <span class="no-break">Jungheinrich</span>, during which all associated documents and information can be assigned. The solution is completely web-based and offers authorised persons access to the records at any time, regardless of location. Searching for information is therefore significantly easier and faster. "We have all the contracts in one place and can easily search or filter them according to the data we want," explains <span class="no-break">Marcello Leuci</span>, Head of IT at <span class="no-break">Jungheinrich</span> AG. Contracts entered in the system are archived automatically, which means the physical archiving of paper documents has become obsolete. <span class="no-break">Marcello Leuci</span> added: "We didn't want to have paper anymore, and we didn't want to spend hours searching for information." The flexible and scalable platform solution <span class="no-break">OnBase</span> can be expanded and therefore also used for other use cases throughout the company in the future.<br /> &nbsp;</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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Box Lead Jungheinrich optimizes contract management with Arcplace

<p>June 9^th, 2021</p> <h1>Jungheinrich optimizes contract management with <span class="no-break">Arcplace</span></h1> <p><span class="no-break"><span class="lead-text">Thanks to the contract management solution implemented by Arcplace, Jungheinrich AG has achieved great improvements with regard to time, space and cost efficiency. All contracts are now created, edited and stored centrally and electronically in Hyland's OnBase Enterprise Content Management (ECM) platform. The time-consuming search for information has been eliminated, processing times are shorter and piles of paper are a thing of the past.</span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: Jungheinrich&nbsp;AG)</span></p>

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Box Lead Arcplace digitizes the invoice dispatch for Coop Mineraloel AG

<p>November 10^th, 2020</p> <h1>Arcplace digitizes the invoice dispatch for Coop Mineraloel AG</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Paper invoices are a thing of the past. With the support of Arcplace, Coop Mineraloel AG will completely digitize the invoice and credit note processes for the more than 300 Coop Pronto franchisees. A cloud document platform hosted by Arcplace will enable Switzerland's leading mineral oil company to make significant savings in costs and resources. In addition, throughput times will be noticeably reduced.</span></span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: Coop Mineraloel AG)</span></p>

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Box Arcplace digitizes the invoice dispatch at Coop Mineraloel AG

<h3><br /> Hundreds of paper documents are sent out every day</h3> <p><span class="no-break">Coop Mineraloel</span> AG (CMA) prints, packs, franks and sends out hundreds of paper invoices and credit notes every day for the more than 300 <span class="no-break">Coop Pronto</span> franchisees. They check their orders based on the invoices and credit notes and physically file the paper documents in a folder, which is usually sent to a fiduciary at the end of the month. CMA wants to completely replace the time-consuming and costly paper processes with a digital solution by mid 2021. A multilingual digital platform is planned, which will make invoices and credit notes available as PDFs. Franchisees and fiduciaries should be able to easily access the legally compliant and clearly identifiable PDF documents at any time via a personal login. Further requirements defined by CMA include the daily transmission of documents as well as an exact document history. Around 12,000 single- and multi-page documents are to be processed per month.</p> <h3>Arcplace wins contract with innovative cloud solution</h3> <p>CMA chose <span class="no-break">Arcplace</span> AG from Zurich as its solution partner. The cloud solution proposed by <span class="no-break">Arcplace</span>, hosted and managed in a Swiss data center, allows for highly efficient digital document processing. It is based on the <span class="no-break">Hyland</span> ECM platform "<span class="no-break">OnBase</span>". This solution allows all requirements to be met out-of-the-box and, if necessary, the solution can be extended with further ECM/DMS functionalities (e.g. HR-Dossier). The documents are transferred as PDFs directly from SAP. The solution also includes sophisticated functionalities and workflows for managing approvals. <span class="no-break">Vanessa Walliser</span>, project manager at <span class="no-break">Coop Mineraloel</span> AG, is impressed by the new digital cloud document platform: "The solution with <span class="no-break">OnBase</span> meets our functional specifications and can be implemented as a managed service with minimum resource input on our part."</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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Box CA next bank digitizes its back-office processes with Arcplace

<p><br /> Historically, the bank has always scanned customer and credit dossiers once processing was complete. The entire process remained mainly paper-based and physical files shuttled between the different departments, making it difficult to optimize processing times.</p> <h3>Faster processes and improved quality service for customers</h3> <p>Arcplace has implemented an ECM solution based on <span class="no-break">OnBase</span> by <span class="no-break">Hyland Software</span>. The history of scanned documents has been migrated to the new platform, ensuring compliance with archiving requirements. In addition, all paper now arriving at the bank is scanned and undergoes fully automated processes integrated into the existing ecosystem. Documents are available immediately and processing is accelerated. This easy access to information ensures faster and better quality service to the bank's customers.</p> <p>"Thanks to the work of all the <span class="no-break">Crédit Agricole next bank</span> teams, professional support from <span class="no-break">Arcplace</span> and the <span class="no-break">OnBase</span> platform, the bank’s back-office processes are now accelerated and more secure, at the service of our customers", explains <span class="no-break">Maxime Charton</span>, Innovation &amp; Digital Evolution Manager, <span class="no-break">Crédit Agricole</span> next bank (Suisse) SA.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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Box Lead CA next bank digitizes its back-office processes with Arcplace

<p>October 7^th, 2020</p> <h1>CA next bank digitizes its back-office processes with Arcplace</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Crédit Agricole next bank (Suisse) SA is a Swiss retail bank belonging to one of Europe’s leading groups. In operation in Switzerland for almost 20 years, it offers banking solutions tailored to the essential needs of an active, mobile clientele: simplifying day-to-day management, carrying out real-estate projects and proactively preparing for the transition to retirement. The bank has chosen Arcplace as its partner for implementing the digital transformation of back-office processes, in particular account opening, document management and personnel dossiers.</span></span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: Crédit Agricole next bank (Suisse) SA)</span></p>

Abschnitt: Text CA next bank digitizes its back-office processes with Arcplace

Box Digital transformation at deRham with Arcplace

<p><br /> deRham has been involved in real estate since 1899. The company manages more than 8,000 apartments, and each year it signs more than 2,000 new rental contracts and processes more than 50,000 invoices. While paper still plays a big role, deRham wants to digitize part of its processes so that it can work more efficiently with all its customers and partners. This is being done to reduce the environmental footprint, optimize employees’ administrative workloads and to have a more qualitative approach with customers, without losing sight of costs.</p> <h3>A transition plan for a digitized enterprise</h3> <p>To begin with, the leading document and workflow management platform OnBase by Hyland Software will be deployed within the management department. Access to electronic dossiers will allow fast and location-independent consultation. The dossiers are organized over the entire life cycle from receipt to archiving.</p> <p>The deRham management service is currently supported by the ERP property management software Garaio REM, into which OnBase will be integrated.</p> <p>To continue on this path of digitization, a process for validating incoming invoices will be set up, based on the OnBase solution proposed by Arcplace. This solution will be integrated with the ERP Garaio REM and the portal TAYO which supports the exchange with tenants, suppliers and owners. This means that the entire process, from the transmission of the invoice to its payment, is digital.</p> <p>This will be followed by deRham's other departments to implement digital content management throughout the company.</p> <p>"deRham’s project is exciting because it impacts the whole enterprise, and the implemented solution will make 100% digital processing possible, from the portal right through to integration with various existing software solutions. We can support deRham with our experiences from over 15 real estate customers in Switzerland", explains Romain Rochat, Manager Suisse Romande at Arcplace.</p> <p>Veronica Pagano, Head of Digital Innovation at deRham: "We can rely on Arcplace’s experience in real estate to deliver an optimal and efficient implementation. We work in a climate of trust and with Arcplace, we have found a partner who listens, one who understands the opportunities arising from the integration of our other business applications. The project team is doing an excellent job and we are delighted with the initial results".</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: deRham)</span></p>

Box Lead Digital transformation at deRham with Arcplace

<p>July 21^st, 2020</p> <h1>Digital Transformation at deRham with Arcplace</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">deRham is one of the big real estate market players in French-speaking Switzerland and aims to deliver on its transformation by integrating digital technologies into all of its activities. The introduction of these technologies implies new features and modes of operation, and Arcplace is lending its support in choosing and delivering the enterprise content management strategy.</span></span></span></p>

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Arcplace Intro Text EN

<h3>Electronic Personnel Dossiers are needed when ...</h3> <p><span class="no-break">... the HR processes in your company are paper- and cost-intensive,</span><br /> &nbsp;</p> <p><span class="no-break">... you spend a lot of time searching for personnel information,</span><br /> &nbsp;</p> <p><span class="no-break">... authorised persons should be able to access personnel dossiers at any time and from any location,</span><br /> &nbsp;</p> <p><span class="no-break">... HR processes are delayed by absent persons,</span><br /> &nbsp;</p> <p><span class="no-break">... there are numerous “shadow files” in the departments in addition to the central archive system,</span><br /> &nbsp;</p> <p><span class="no-break">... dossier accesses and processing steps are not fully documented,</span><br /> &nbsp;</p> <p><span class="no-break">... you want to achieve the best possible compliance with data protection,</span><br /> &nbsp;</p> <p><span class="no-break">... paper files take up valuable space in the office.</span><br /> &nbsp;</p>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>Do you want to know more about Electronic Personnel Dossiers?<br /> Please contact us.</p>

Kontaktformular Elektronische Personaldossiers EN beige

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Download the whole dossier now

<h3>Download the whole Dossier now</h3> <p>Content:</p> <ul> <li>Electronic Personnel Dossiers are needed when ...</li> <li>The benefits</li> <li>Papier is expensive</li> <li>The solution: Electronic personnel Dossiers</li> <li>Automatic workflows relieve</li> <li>DMS/ECM system and initial scanning</li> <li>Several options for initial scanning</li> <li>Important: Precise analysis of the current situation</li> <li>Use of leading technologies</li> </ul>

Download HR Dossier EN

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Box Electronic Personnel Dossiers Lead

<h1>Find personnel Documents quickly, process them efficiently and archive them securely</h1> <p><span class="lead-text no-break">Paper-based personnel dossiers delay HR processes and cause high costs. Electronic Personnel Dossiers are a modern alternative. They enable efficient, secure and legally compliant digital processing and archiving of personnel information.</span></p>

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Box Dossier Capture Lead EN

<h1>Extract and automatically process Business Information</h1> <p><span class="lead-text no-break">The amount of information that reaches a company in various formats and through different channels is increasing. This makes their processing expensive. For that reason, it will be all the more crucial in future to be able to process all documents with just one system, regardless of the incoming format. This is where capture technologies come into play. They support companies in capturing all incoming documents and data centrally and in optimizing processes.</span></p>

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Capture Intro-Text EN

<h3>You can benefit from Capture Technologies if ...</h3> <p><span class="no-break">... you need to process mail arriving via various channels, in different formats and with different content, </span><br /> &nbsp;</p> <p><span class="no-break">... the input, sorting and classification of the incoming information is very time-consuming, </span><br /> &nbsp;</p> <p><span class="no-break">... your staff work from different locations and need access to documents at any time or have to approve information,</span><br /> &nbsp;</p> <p><span class="no-break">... process delays or interruptions are common in your company due to documents not being forwarded or being forwarded too slowly,</span><br /> &nbsp;</p> <p><span class="no-break">... you wish to optimize and automate your processes to ensure you can concentrate on your core business once again. </span><br /> &nbsp;</p>

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<h3>Download the whole Dossier now</h3> <p>Content:</p> <ul> <li>You can benefit from capture technologies if ...</li> <li>Benefits</li> <li>Standardized processing for all formats</li> <li>The challenge of “unstructured documents”</li> <li>Automatic document classification by means of artificial intelligence</li> <li>The right balance: low error rate vs high manual work</li> <li>Extracting relevant data and automating processes</li> <li>Use of leading technologies</li> </ul>

Download Capture EN

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Box Dossier ECM project Lead EN

<h1>8 Tips to make your ECM Project a Success</h1> <p><span class="lead-text no-break">Implementing an Enterprise Content Management (ECM) solution requires the development of a well thought-out plan based on such factors as the general corporate strategy, compliance requirements, existing infrastructures and applications, business processes, and financial and human resources.<br /> 8 tips on how to successfully implement ECM.</span></p>

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ECM Projekt - Inhalt EN

<h3>Dossier Content:</h3> <ol> <li>Select the project members carefully</li> <li>Identify and formulate project goals</li> <li>Detailed requirements analysis with a 360-degree view</li> <li>Choose a suitable ECM product and a qualified partner</li> <li>Good planning is half the battle</li> <li>Implementation and staff training</li> <li>Showcase the new solution</li> <li>Support through dedicated assistance</li> </ol> <h3>Find out now about the possibilities of an ECM solution – we will be happy to advise you: <em class="fa fa-envelope">&nbsp;</em><a href="mailto:sales@arcplace.ch" title="Please contact us">sales@arcplace.ch</a></h3>

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<h3>We wish you a successful ECM Project!</h3> <p>Download the whole dossier now.</p>

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Implementation of an ECM Solution

<h3>Implementation of an ECM Solution</h3> <p>With the tips of our Enterprise Content Management experts your project will be a success</p>

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Guide Implementing ECM

Download Implementation of an ECM solution

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Box Guide: Implementing ECM

<p><span class="lead-text no-break">You have chosen a solution and found the right partner with whom you want to implement the Enterprise Content Management (ECM) solution in your company? Great! Now it’s time to actually start the project. What needs to be considered in the early stages of the project to ensure it’s a success right from the start? What needs to be defined? And what are the typical stumbling blocks? We asked our ECM experts these questions and compiled their most important tips together for you.</span></p>

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Guide: Implementation of an ECM Solution

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Evaluation of ECM Solutions

<h3>Evaluation of ECM Solutions</h3> <p>To the right solution with the tips of our Enterprise Content Management experts</p>

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Guide Evaluation ECM

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Box Guide: Evaluation ECM

<p><span class="lead-text no-break">This guide will help you if you want to implement an Enterprise Content Management (ECM) system as a central platform in your company or if you want to start with a sub-project, such as electronic personnel dossiers. Our ECM experts can give you some valuable tips, so that you can evaluate the different providers and make the correct preparations. So you can find the right solution.</span></p>

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Guide: Evaluation of ECM solutions

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Box Arcplace wins contract from EY Switzerland (Ernst & Young)

<p><br /> It is not only in Switzerland that EY is undergoing a digital transformation, it is also making the switchover globally. EY’s search for an expert provider, one who could set up a new document management system for the auditing and consulting firm in Switzerland as well as streamlining and supporting its existing business processes using workflow technology, led it to Arcplace. Strict legal and compliance requirements, requiring a secure, auditable and local solution, were also considered in the selection process.<br /> <br /> Stefan Häni, Project Manager at EY: "We were looking for a digital solution with which we can centrally administer EY Switzerland’s entire document management in an efficient, legally compliant and secure way. As a local provider with strong references and sustainable technology, <span class="no-break">Arcplace</span> fully meets our requirements. Together we will implement the solution step by step and then continue its development to meet the needs of a constantly changing environment."<br /> <br /> "We are proud that EY Switzerland has chosen us and that we can support this renowned company with its digital transformation. In close cooperation with our technology partner <span class="no-break">Hyland</span> Software, we are able to implement a solution for EY that meets all requirements," explains Robbert Spierings, <span class="no-break">Arcplace</span> CEO.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch">sales@arcplace.ch</a></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: EY)</span></p>

Box Lead Arcplace wins contract from EY Switzerland (Ernst & Young)

<p>February 20^th, 2020</p> <h1>Arcplace wins contract from EY Switzerland (Ernst &amp; Young)</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Professional services firm EY Switzerland (Ernst &amp; Young) has commissioned Arcplace to digitize and automate its documentation processes. With the support of Arcplace, EY will introduce a state-of-the-art ECM system with BPM (Business Process Management) capabilities for 2,600 employees at 11 locations in Switzerland and Liechtenstein in the coming years.</span></span></span></p>

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Abschnitt: Lead Arcplace wins contract from EY Switzerland (Ernst & Young)

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Box Arcplace digitizes incoming goods documents for Planzer

<p>Planzer switched to digital archiving a number of years ago. Their first digital solution reached its limits with regard to performance and was inflexible in the face of millions of documents. Employees needed too much time to find the documents they were looking for. The poor of performance adversely affected flexibility and responsiveness with regard the company’s archive-related requirements.</p> <h3>New system will handle over 60 million documents</h3> <p>Arcplace implemented a new ECM solution for Planzer based on Hyland OnBase and made it available to the incoming goods department. All relevant documents are scanned after the physical incoming goods inspection and further processed on the basis of a printed bar code. Workflows defined in OnBase ensure that the documents are automatically sent to the right places in the company for approval and further processing, and are ultimately archived correctly.</p> <h3>High performance solution procured as a service</h3> <p>Planzer procures the scalable ECM solution from <span class="no-break">Arcplace</span> as a complete service, meaning that it runs in the <span class="no-break">Arcplace</span> datacenters and is supported around the clock as part of hosting and application management. The logistics professionals praise the smooth completion of the challenging project. "Thanks to <span class="no-break">Arcplace’s</span> professional support, <span class="no-break">OnBase</span> was introduced with a very high level of user satisfaction," confirms Loris Lüthi from the Business Services department at <span class="no-break">Planzer Informatik</span> AG. The uniform solution brings about significant efficiency gains through simplified, unified and automated processing of incoming goods documents. Information is found by the employees within seconds, and at the same time a legally compliant archiving of all documents is guaranteed.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in <span class="no-break">Switzerland</span>.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: Planzer)</span></p>

Box Lead Arcplace digitizes incoming goods documents for Planzer

<p>November 27^th, 2018</p> <h1>Arcplace digitizes incoming goods documents for Planzer</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">Arcplace has implemented a high-performance document input and archiving system based on an Enterprise Content Management (ECM) platform for Planzer, a Swiss logistics company that is active internationally. In the medium term, the implemented ECM solution will provide space for more than 60 million documents at more than 60 locations, thereby generating considerable efficiency gains.</span></span></span></p>

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First Steps to your ECM Project

<h3>First Steps to your ECM Project</h3> <p>Brochure on how OnBase can help you do deploy ECM in your organization</p>

Download First steps to your ECM project

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WP OnBase ECM Solution

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Box White Paper Inconvenient Truths IT Needs to Know Before Selecting an ECM Solution Lead

<p><span class="lead-text no-break">To get beyond simply being "suppliers of technology" and have an impact on how their organizations get value out of their information assets, IT has to face inconvenient truths when evaluating ECM systems. Learn two key areas where IT can provide important insight into their organization’s ECM purchase.</span></p>

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White Paper: Inconvenient truths IT needs to know before selecting an ECM Solution

Haupttitel: White Paper – Two Inconvenient Truths IT Needs to Know Before Selecting an ECM Solution

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Personnel E-Dossiers and the Law

<h3>Personnel E-Dossiers and the Law</h3> <p>Legal requirements for the electronic personnel dossier</p>

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Legal requirements for the electronic personnel dossier

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>Do you want to know more about electronic personnel dossiers?<br /> Please contact us.</p> <p><em class="fa fa-caret-right">&nbsp;</em><a href="t3://page?uid=460" title="Do you have any questions about Electronic Personnel Dossiers?">To the contact form</a></p>

White Paper: Legal Requirements for the Electronic Personnel Dossier

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Box White Paper Legal requirements for the electronic personnel dossier Lead

<span class="lead-text">In the course of digitization, companies today are striving to manage personnel dossiers electronically (only) if possible, because various advantages are linked to the electronic personnel dossier. To ensure that these advantages can actually be used, it is important to use a legally compliant electronic personnel dossier.</span>

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Haupttitel: White Paper – Legal requirements for the electronic personnel dossier

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Box Lead Burkhalter Group – at the cutting edge of digitization

<p>September 21^st, 2017</p> <h1>Burkhalter Group – at the cutting edge of digitization</h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">The leading Swiss electrical technology group has successfully migrated to electronic personnel dossiers with the support of Arcplace. Thanks to the fully digitally processing and archiving of dossiers that were previously held in paper format, the group has made significant efficiency gains as well as cost savings.</span></span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p class="text-right"><span class="bildcaption no-break">(Image source: Burkhalter Gruppe)</span></p>

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Box Burkhalter Group – on the ball when it comes to digitization

<p>The improvements made during the switch to automated invoice processing in 2013 gave Burkhalter the incentive to start the “Electronic Personnel Dossiers” project. Arcplace developed a solution based on the DMS system Kendox InfoShare, which was already being used for invoice archiving. The paper-based personnel dossiers were scanned by employees while maintaining the structure based on subject, and then transferred to Kendox InfoShare. The solution was configured in such a way that the personnel master data can be retrieved directly from the HR management system, Xpert.HRM, while being seamlessly integrated into the existing Office environment. Correspondence in emails can be retrieved directly from Outlook for use in the personnel dossiers. Word, Excel and PDF files can be added to electronic personnel dossiers with a few mouse clicks.</p> <h3>Measurably more efficient processes in HR administration</h3> <p>The electronic dossiers have resulted in measurably more efficient processes in HR administration. Susanne Fischer, responsible for the project at Burkhalter Management AG: “Information can be found really quickly via the full-text search function of Kendox. Authorized users can now access personnel information using different kinds of devices, irrespective of the place or time. And the corresponding access rights can be precisely defined in Kendox.” The solution from Arcplace includes archiving that complies with the strict compliance requirements, as logging takes place whenever documents are viewed or changed. And the <span class="no-break">“Single-Sign-On”</span> solution that has been implemented as well as the simple drag &amp; drop functionality increase user convenience. Burkhalter had already decided to extend the range of functions of Kendox. Sub-processes for the approval of absences or viewing weekly reports or salary information will soon also be mapped within Kendox.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry.<span class="no-break"> Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 800 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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Box Lead Regie du Rhone EN

<p>June 19^th, 2017</p> <h1>Régie du Rhône accelerates its digitization</h1> <p><span class="lead-text"><span class="MaaxItalic no-break">Arcplace is supporting Régie du Rhône with the implementation of electronic property dossiers and the digitization of back-office processes.</span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p>Thanks to Arcplace’s solution, the Romandie-based property management company Régie du Rhône is taking a big step forward and will be able to manage all of its property dossiers in an even more effective manner. Whether with respect to a building, tenant, owner or any commercial partner, document classification takes place automatically and searches are facilitated. Furthermore, every employee will be able to generate all outgoing mail using this new solution OnBase by Hyland. Moreover, the system guarantees the compliant and secure archiving of dossiers.</p> <p>To increase efficiency, the new solution will be integrated into property management software and will enhance the quality of dossiers. In addition, all employees will benefit from simple, user-friendly access to all dossiers. Following the implementation of electronic dossiers management, other processes, including the handling of supplier invoices and incoming mail, will likewise be optimized.</p> <p>After the implementation of electronic dossier management, the company plans to further optimize further processes, for example the processing of supplier invoices or the introduction of a digital mailroom.</p> <h3>Arcplace AG</h3> <p>Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 800 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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<p>October 28^th, 2015</p> <h1>E-dossiers at <span class="no-break">Lucerne University</span> of <span class="no-break">Applied Sciences and Arts</span></h1> <p><span class="lead-text"><span class="MaaxItalic no-break">Document storage in vertical files has had its day. The<span class="no-break"> Lucerne <span class="no-break">University of Applied Sciences and Arts</span></span> has successfully implemented electronic student files with support from information management specialist <span class="no-break">Arcplace</span>. This solution makes information available within seconds from any location and easier to share. It also complies with the highest requirements in terms of data protection and data security.</span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<h3>E-dossier solution from <span class="no-break">Arcplace</span></h3> <p>The Lucerne University of Applied Sciences and Arts issued a public selective tender for an electronic document management system to replace their paper-based student files, which was eventually won by <span class="no-break">Arcplace</span> AG. Following a successful pilot in the Department of Technology &amp; Architecture, the solution is now in place in multiple departments at the University. The central component is the Kendox InfoShare system. This indexes all documents and stores them in electronic dossiers in accordance with legal requirements. An interface to the CLX.Evento school administration software allows dossiers to be created which can then be accessed via a web client. The physical documents are digitized using a special scanning station. Employees can also directly add documents from Office applications. The Kendox system records the time of archiving and ensures the integrity of the document. Together with the access log, this fulfils the requirements of legally compliant archiving. Access rights to the e-dossier may be managed individually in accordance with central Active Directory user roles.</p> <h3>Major time savings and secure access to information</h3> <p>Dossiers and individual documents can be located within seconds using the integrated search function. Department heads and other authorized persons can access the information via a web interface, no matter where they are and what time it is. Regula Schärli, Bachelor &amp; Master Secretariat Head in the Lucerne School of Engineering and Architecture: "Use via the trusted MS Office environment is almost self-explanatory - after two or three hours it becomes very familiar." The digital dossiers can also be archived for the legally required period without any pressure on storage space, while paper consumption also falls significantly. The University is planning to give students insight into their dossiers in the near future via a new Student Portal.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break"><span class="no-break">Arcplace</span> </span>AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace</span>'s portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 800 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via datacenters located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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<p>December 1^st, 2015</p> <h1>Arcplace wins order from <span class="no-break">Fredy Wiesner Gastronomie</span></h1> <p><span class="lead-text"><span class="MaaxItalic no-break">Arcplace supports <span class="no-break">Fredy Wiesner Gastronomie</span> with the introduction of electronic personnel dossiers.</span></span></p>

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[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

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<p>With the Arcplace solution, restaurants that belong to Fredy Wiesner Gastronomie will be able to manage their personnel files electronically. The personnel documents will be scanned and the system ensures the legally compliant and secure storage of the files. To increase the efficiency, a connection to the existing personnel management system will be implemented. With this new solution the quality of the personnel files can be improved. In addition, users in the Support Office as well as in the restaurants benefit from a simple and user friendly access to the files. After the implementation of electronic files, other processes, such as vendor invoice processing, will be digitized.</p> <h3>Electronic personnel dossiers</h3> <p>HR departments and managers have to rely on a simple, fast and secure access to personnel files. An electronic file allows this access anywhere and anytime. The management of electronic personnel files is more secure and ensures compliance with legal requirements. Also, workflows can be simplified and thus more efficient.</p> <h3>Arcplace AG</h3> <p>Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, Arcplace has implemented solutions for more than 800 customers across a wide range of sectors. Arcplace offers its services via datacenters located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <a href="mailto:sales@arcplace.ch" title="Opens window for sending email">sales@arcplace.ch</a></p>

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