The lean archive for ECC 6.0 and S/4HANA

<h3>The lean archive for ECC 6.0 and S/4HANA</h3> <p>Satisfied KGS and SAP customers are now processing the daily flood of information with a new, lean archive</p>

Box White Paper The lean archive for ECC 6.0 and S/4HANA Lead

<p><span class="lead-text no-break">Complexity is an unavoidable part of digital transformation. This makes it imperative for SAP customers to take advantage of any opportunity to reduce the complexity of their IT landscape. Consolidate, harmonize, automate – as a strategy to reduce complexity and raise productivity. Peter Färbinger, Editor-in-Chief of E-3 Magazine, talked to the three KGS Managing Directors Winfried Althaus, Hermann Hülsmeier and Bernhard Morell.</span></p>

White Paper: The lean archive for ECC 6.0 and S/4HANA

Spaltendesign

Download The lean archive for ECC 6.0 and S/4HANA Blue-Violet

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--blue-violet"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "6e2fbc76-f4c1-452c-8019-50ed8a01c4e9" }); </script> </div> </div> </section>

Leerschlag EN

&nbsp;

We will be happy to advise you personally - digital Archiving

<h3><span class="MaaxBold">We will be happy to advise you personally</span></h3> <p><span class="no-break">One of our specialists will be happy&nbsp;to advise you personally on what solution fits your document and/or content management requirements best.</span></p>

Kontakt Digitale Archiving EN

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Contact</div> </div> <div class="toggle-content"> <div class="input-color--green-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "c3b3b45d-e90e-4369-8ea7-22c727386869" }); </script> </div> </div> </section>

WP The lean archive for ECC 6.0 and S/4HANA

Bildlegende EN

<p><span class="bildcaption"><span class="no-break">From ERP/ECC 6.0 and Business Suite 7 with AnyDB to Suite on HANA (SoH) or S/4 with HANA, it is just a small, streamlined step for documents.</span></span></p>

Haupttitel: White Paper – The lean archive for ECC 6.0 and S/4HANA

Abschnitt: White Paper - The lean archive for ECC 6.0 and S/4HANA

Spaltendesign

Spaltendesign

Abschnitt: Download The lean archive for ECC 6.0 and S/4HANA

Spacer

Spaltendesign

Box White Paper Data Archiving in SAP Lead

<p><span class="lead-text no-break">Databases in SAP systems tend to grow rapidly. The SAP base constantly must increase its memory and performance nevertheless drops. Only data archiving can help permanently reduce the data stored online in the database in the long term.</span></p>

Spaltendesign

White Paper: Data Archiving in SAP

Spaltendesign

Data Archiving in SAP

<h3>Data Archiving in SAP</h3> <p>With our SAP certified Content Server solution, kgs provides the ideal archiving platform</p>

Download Data Archiving in SAP

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--blue-violet"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "0b73fb22-3ee6-44f8-b56e-d9a5b3509002" }); </script> </div> </div> </section>

Leerschlag EN

&nbsp;

We will be happy to advise you personally - digital Archiving

<h3><span class="MaaxBold">We will be happy to advise you personally</span></h3> <p><span class="no-break">One of our specialists will be happy&nbsp;to advise you personally on what solution fits your document and/or content management requirements best.</span></p>

Kontakt Digitale Archiving EN

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Contact</div> </div> <div class="toggle-content"> <div class="input-color--green-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "c3b3b45d-e90e-4369-8ea7-22c727386869" }); </script> </div> </div> </section>

WP Data Archiving in SAP

Haupttitel: White Paper – Data Archiving in SAP

Abschnitt: White Paper - Data Archiving in SAP

Abschnitt: Download Data Archiving in SAP

Spacer

White Paper: Data archiving and decommissioning of business applications

Spaltendesign

Box White Paper Data archiving and decommissioning of business applications Lead

<p><span class="lead-text no-break">This white paper looks at the difficulties of data archiving and application decommissioning and offers practical answers for modern companies. It explains the most important challenges, such as performance bottlenecks, rising maintenance costs and complex compliance requirements. In addition, this white paper shows how a modern data archiving platform can help improve operational performance and reduce costs. Access to important information remains guaranteed.</span></p>

Spaltendesign

Data archiving and decommissioning of business applications

<h3>Data archiving and decommissioning of business applications</h3> <p>Efficient solutions for modern companies</p>

Spaltendesign

Download Data archiving and decommissioning of business applications

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--beige-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "2224a7ca-8356-4985-94db-7e6f5af6a69a" }); </script> </div> </div> </section>

Leerschlag EN

&nbsp;

We will be happy to advise you personally - digital Archiving

<h3><span class="MaaxBold">We will be happy to advise you personally</span></h3> <p><span class="no-break">One of our specialists will be happy&nbsp;to advise you personally on what solution fits your document and/or content management requirements best.</span></p>

Kontakt Digitale Archiving EN

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Contact</div> </div> <div class="toggle-content"> <div class="input-color--green-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "c3b3b45d-e90e-4369-8ea7-22c727386869" }); </script> </div> </div> </section>

WP Data archiving and decommissioning of business applications

Haupttitel: White Paper – Data archiving and decommissioning of business applications

Abschnitt: White Paper - Data archiving and decommissioning of business applications

Abschnitt: Download Data archiving and decommissioning of business applications

Spacer

Leerschlag EN

&nbsp;

User-friendly and compliant with legal regulations

<h3>User-friendly and compliant with legal regulations</h3> <p>With the new email archiving solution from Arcplace, Frankfurter Bankgesellschaft was able to solve the existing challenges elegantly. Today its employees have email inboxes with a virtually unlimited capacity. The growth of the message repository is constantly monitored in the background. As the Exchange Server now only needs to manage the latest information, its performance has improved significantly.</p> <p>The user-friendly solution is integrated seamlessly with Microsoft Exchange and Microsoft Outlook, meets all current compliance requirements and offers excellent flexibility. It allows extensive research (e-discovery) to be carried out quickly and reliably with the help of high-performance search and filter options. The legally compliant storage of emails takes place in-house on an archive store with soft-WORM functionality. WORM stands for ‘write once, read many’ and describes measures that permanently prevent the deletion, overwriting and modification of data on a storage medium.</p> <p>One particular advantage of this solution is that archived emails remain permanently visible to employees in Outlook (a small icon marks them as archived) and can easily and transparently be viewed via Outlook, Outlook Web Access (OWA) or extended Web-based search functions and also be restored if necessary. Advanced technologies like ‘single instancing’ help to reduce the storage needs associated with the archiving by storing identical data only once.</p>

Mail server under intense strain and new compliance requirements

<h3>Mail server under intense strain and new compliance requirements</h3> <p>Frankfurter Bankgesellschaft uses Microsoft Exchange for the central management of emails, appointments, contacts and tasks, and the employees use Microsoft Outlook at their workplaces.</p> <p>In the past, the lack of systematic email archiving often caused problems. The entire email traffic used to be recorded with the help of the journaling function of Microsoft Exchange. However, this solution no longer satisfied the newly released statutory regulations. The bank urgently needed a new and efficient email archiving solution.</p> <p>The following key requirements were defined for the solution:</p> <ul> <li>Reduction of the email system load through systematic archiving</li> <li>Fully automated archiving without user interaction</li> <li>Processing of proprietary PST files (PST files are the container files of Outlook in which tasks, notes, emails and the calendar are stored)</li> <li>Full conformity with new compliance requirements</li> </ul>

Box Lead

<p><span class="no-break"><span class="lead-text">In the past, the email server of Frankfurter Bankgesellschaft was under intense strain due to the large and evergrowing amount of data. The performance of the email server was not ideal and the tradition-rich banking institution was confronted with new legal regulations of the Financial Market Supervisory Authority (FINMA) concerning the retention of electronic correspondence. Both challenges were solved with an advanced email archiving solution from Arcplace.</span></span></p>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>Do you want to know more about our universal archiving offering? Please contact us.</p>

At a glance

<h3>At a glance</h3> <ul> <li>Email archiving solution seamlessly integrated with Microsoft Exchange and Microsoft Outlook</li> <li>Fully automated archiving without end user interaction according to flexibly configurable rules</li> <li>Archived emails remain visible to the end user and can be opened with a mouse click</li> <li>Reduced need for storage space and lower storage costs on the email system</li> <li>Comprehensive search functions (e-discovery) in the field of compliance guarantees transparency and control</li> <li>Shorter backup and restore times</li> <li>Guaranteed conformity of corporate and statutory compliance regulations</li> </ul>

An archiving solution based on Symantec Enterprise Vault

<h3>An archiving solution based on Symantec Enterprise Vault</h3> <p>Zurich-based Arcplace, specialists in digital archiving designed and implemented a user-friendly email archiving solution on the basis of ‘Symantec Enterprise Vault’. With this industry-leading archiving software, enterprise data can automatically be consolidated and systematically archived from email systems, PST files, file systems, Microsoft SharePoint systems and instant messaging applications. In accordance with the defined rules, the individual emails and their attachments are automatically swapped out of the Exchange mailbox and archived in an audit-proof manner.</p>

Cross-border private banking and wealth management

<h3>Cross-border private banking and wealth management</h3> <p>Frankfurter Bankgesellschaft has its headquarters in Zurich and a subsidiary in Frankfurt am Main. As a subsidiary of one of the world’s largest financial groups, Sparkassen-Finanzgruppe Deutschland, the bank offers German and Swiss clients a comprehensive portfolio of services with a focus on private banking and wealth management. The specialists of Frankfurter Bankgesellschaft are familiar with the risks and opportunities of global capital markets and with the tax-related and legal framework conditions of the target markets and have long-standing experience in the management of medium-sized family companies. The cross-border banking group manages assets worth approximately CHF 9 billion and has 140 employees.</p> <h3>“We achieved all of our goals in terms of easing the load on the system and fulfilling compliance requirements. The Arcplace team designed and implemented the solution with a high level of professionalism – we are very satisfied.”</h3> <p>Oliver Hitz – System Administrator, Frankfurter Bankgesellschaft, Switzerland</p>

Kontaktformular Universale Archivierung EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "c3b3b45d-e90e-4369-8ea7-22c727386869" }); </script> <br><br> </div>

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "d6d9d38e-fac1-4eab-915c-f14ce21cce80" }); </script>

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Frankfurter Bankgesellschaft fulfils compliance requirements with a new archiving solution</h1>

Abschnitt Lead

Spaltendesign

Abschnitt: Ausgangslage

Spaltendesign

Spaltendesign

Abschnitt: Solution

Abschnitt: Results

Spaltendesign

Spaltendesign

Abschnitt: Download und Kontakt EN

Leerschlag EN

&nbsp;

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "3a4f1721-c4d8-4bb0-9be7-b411de85656b" }); </script>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>Do you want to know more about our SAP archiving solutions? Please contact us.</p>

Kontaktformular SAP Archivierung EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "54b61dbc-7eb0-43e2-a433-064de502fdae" }); </script> <br><br> </div>

Initial situation

<h3>Initial situation</h3> <p>The Valora Group used Windream archive technology to archive its personnel dossiers. The existing archive was no longer meeting the increasing compliance requirements. Another problem was that access to personnel information could not be controlled in a differentiated manner. Furthermore, the disruption in the archiving process generated a great deal of additional work. With a new archive solution within the existing SAP system landscape, all three problem areas were to be addressed at once.</p>

Solution

<h3>Solution</h3> <ul> <li><span class="MaaxBold">378,000 documents</span></li> <li><span class="MaaxBold">Legally compliant archiving</span></li> <li><span class="MaaxBold">No more media breaks</span></li> </ul> <p>Based on the archiving software of KGS, Arcplace has implemented a solution for storing new and existing HR files in SAP. The existing scanning infrastructure (Kofax) was adapted so that documents with their metadata can be linked to the SAP system via the KGS Document Router and transferred to the KGS ContentServer4Storage archive.</p> <p>KGS ZADOC extends SAP’s standardized ArchiveLink® interface with the ability to process additional attributes and enable SAP-independent access. The existing personnel dossiers were transferred completely and error-free by Arcplace in just two days.</p>

Results

<h3>Results</h3> <ul> <li>Efficient direct archiving of newly scanned dossiers in the new KGS SAP archive</li> <li>Successful transfer of 378,000 documents from Windream to the new KGS SAP archive</li> <li>Adoption of the existing authorization concept from SAP HCM</li> <li>Legally compliant archiving of new and existing personnel dossiers</li> <li>Optimized dossier structure in the new KGS SAP archive</li> <li>Direct access to archived information from SAP HCM</li> </ul> <h3>“Arcplace has implemented a legally compliant personnel dossier archive in SAP in a highly professional manner.”</h3> <p><span class="bildcaption">Bernd Haberhauer, HR Application Management Valora Schweiz AG</span></p>

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>More convenient archiving solution for Valora</h1>

Abschnitt Lead

Spaltendesign

Box Lead

<p><span class="no-break"><span class="lead-text">The Valora Group is a leading convenience and food service provider with around 2,800 sales outlets at high-frequency locations in the DACH region and the Netherlands. In its retail formats, it sells a steadily growing range of digital services. Valora also operates one of the world’s leading production facilities for pretzel bakery products. The company was faced with the challenge of establishing a legally compliant archive for its personnel dossiers in SAP and transferring almost 400,000 existing documents.</span></span></p>

Spaltendesign

Abschnitt: Solution, Results

Leerschlag EN

&nbsp;

Spaltendesign

Case Study as PDF

<h3>Case Study as PDF</h3>

Download EN

<script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "cddc7a73-64ca-45eb-ae1b-583db472bb92" }); </script>

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>Do you want to know more about our SAP archiving solutions? Please contact us.</p>

Kontaktformular SAP Archivierung EN

<div class="input-color--beige dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "54b61dbc-7eb0-43e2-a433-064de502fdae" }); </script> <br><br> </div>

Initial situation

<h3>Initial situation</h3> <p>The Hotelplan Group – a subsidiary of the MigrosGenossenschafts-Bund – had two archive systems, which were used by Hotelplan with 1,700 users and Interhome with 800 users respectively. The existing archives were subject to high and continuously increasing costs while providing an inadequate service. The company wanted a solution that had already been used in the Migros Group and had good references in Switzerland. Expertise and a quick understanding of special processes, which do not always correspond to the SAP standard, were further requirements for the project.</p>

Solution

<h3>Solution</h3> <ul> <li><span class="MaaxBold">7.8 million documents migrated</span></li> <li><span class="MaaxBold">Legally compliant archiving</span></li> <li><span class="MaaxBold">Increased cost efficiency</span></li> </ul> <p>Based on the archive software from kgs, Arcplace implemented a solution for archiving new documents and transferring the existing ones. After the conception and modularisation of the work packages – which included installation, migration, VIM integration and scanning methods – approximately 1.5 million documents were migrated from the test system and around 6.3 million from the productive environment into the kgs archive. The components kgs ContentServer, kgs MigrationServer, kgs ProxyServer and kgs ScanClient were used.</p>

Results

<h3>Results</h3> <ul> <li>Transfer of 7.8 million documents from the old archive to the new kgs SAP archive</li> <li>Successful project implementation with minimal cost and time overruns</li> <li>Efficient direct archiving of newly scanned documents</li> <li>Improved stability and scalability</li> <li>Legally compliant archiving of new and existing documents</li> <li>Archiving with no media breaks</li> </ul> <h3>“The archive is very stable and updates are relatively easy to implement.”</h3> <p><span class="bildcaption">Markus Spichtig, Director Application Development, Hotelplan Group</span></p>

Box Lead

<p><span class="no-break"><span class="lead-text">The existing archives of the Hotelplan Group, which were used by Hotelplan and its subsidiary Interhome, were to be replaced by a comprehensive, cost-efficient and legally compliant SAP archive and around 7.8 million documents had to be transferred to the new archive.</span></span></p>

Spacer

Header Bild

Spaltendesign

Haupttitel Case Study EN

<p>Case Study</p> <h1>Comprehensive and cost-efficient SAP archive for Hotelplan</h1>

Spaltendesign

Abschnitt Lead

Abschnitt: Solution, Results

Text About Arcplace

<h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider that supports organizations in the digitization and automation of document related processes as well as in electronic archiving.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> is a privately owned and independent company with a professional team of over 100 employees.</p> <p><span class="no-break">Arcplace</span> offers its services via datacenters located in <span class="no-break">Switzerland</span> and is certified to the ISO 27001 standard for information security.</p> <h3>Kontakt:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Head Marketing<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Contact us">i.feusi@arcplace.ch</a></p>

Box Text Universal Archiving: new cloud-based archiving solutions from Arcplace

<p><br /> Over the last ten years, the archiving sector has developed considerably due to the digital transformation. This change has meant that archiving is now mainly digital, which simplifies access and increases security at the same time. In addition, companies are now faced with the task of having to store not only documents, but also multimedia content and data from various sources in a legally compliant manner. More and more companies are recognizing the value of data (digital assets), which can be made more usable on an ongoing basis with the help of data analytics and business intelligence.</p> <h3>Cloud-based archiving offers major advantages</h3> <p>Universal archiving is provided via the powerful Arcplace Swiss Cloud, public cloud or private cloud. In all cases, customers benefit from the same advantages:</p> <ul> <li> <h3>Better accessible data, more security, and less effort</h3> Centralized storage and modern interfaces enable quick and easy access to all types of content, thereby improving data accessibility. As only one repository needs to be managed, time and resources can be saved. Standardized security protocols ensure consistent protection for all archived company information.</li> <li> <h3>Efficient migration of legacy archives</h3> Old archive systems can be efficiently migrated to the cloud era with Universal Archiving from Arcplace. The high maintenance costs associated with legacy archiving systems and the risk of data loss or corruption are minimized.</li> <li> <h3>Storage of data from applications that are no longer used</h3> <p>Universal Archiving enables the secure and legally compliant storage of data from applications that have been replaced and are therefore no longer in full active use, but from which data still needs to be retained for legal reasons. Old applications then no longer need to be operated and maintained at great expense, which reduces complexity and costs.</p> </li> <li> <h3>Centralized retention management – deletion of data</h3> <p>Universal Archiving enables the controlled and legally compliant deletion of data or the suspension of the retention policy in the event of any legal cases ("legal hold").</p> </li> <li> <h3>Targeted research regarding data protection and any redaction/deletion</h3> <p>Universal Archiving makes it possible to search through data sets in a targeted manner. Photos and film sequences can also be included. Depending on the file type, it is possible to redact or selectively delete data to fulfil the requirements of data protection legislation.</p> </li> <li> <h3>Integration into existing IT landscape</h3> <p>Universal Archiving also provides access via API (API-first approach) for integration into existing applications or process management platforms, thereby enabling an increase in the level of automation.</p> </li> </ul> <h3>A future-oriented service in the best Arcplace tradition</h3> <p>According to Arcplace founder and CEO Robbert Spierings, the new service is a logical extension of the Arcplace portfolio: "With the Universal Archiving solution, we are adopting the basic idea of Arcplace – our commitment to the efficient and secure archiving of company information, which began in 2006 with email archiving services. With the new solution, we are responding to the changing needs of our customers and enabling them to benefit from the latest advances in cloud technology."</p> <p>More information is available at https://www.arcplace.ch/en/solutions/universal-archiving.</p>

Spaltendesign

Bild Universal Archiving EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Box Lead Universal Archiving: new cloud-based archiving solutions from Arcplace

<p>March 4^th, 2024</p> <h1><span class="no-break">Universal Archiving: new cloud-based archiving solutions</span></h1> <p><span class="lead-text"><span class="no-break"><span class="MaaxItalic">Arcplace, one of the leading Swiss providers of document management and archiving solutions, is launching "Universal Archiving", an archiving offering optimized for the cloud. By utilizing the latest technologies, the solution significantly improves accessibility, scalability, and security in digital archiving. The new solutions are suitable for medium-sized to large companies that want to archive structured and unstructured data from different sources in a legally compliant manner and use it efficiently.</span></span></span></p>

Spaltendesign

Spacer

Abschnitte Lead: Universal Archiving: new cloud-based archiving solutions from Arcplace

Abschnitt: Bild EN

Spaltendesign

Abschnitt: Text Universal Archiving: new cloud-based archiving solutions from Arcplace

Abschnitt: About Arcplace

Spaltendesign

New FADP: How may companies use existing data?

<h3>New Data Protection Act (FADP)</h3> <p>How may companies use existing data?</p>

Download New FADP: How may companies use existing data

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--beige-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "70e496be-5084-46fd-a60e-d3b417402593" }); </script> </div> </div> </section>

New FADP: How may companies use existing data

Spaltendesign

Box White Paper New FADP: How may companies use existing data?

<p><span class="no-break"><span class="lead-text">In connection with the introduction of the revised Data Protection Act (FADP) on 1 September 2023, companies keep asking us what can or must be done with existing databases (e.g. email address lists). Lawyer Doris des Arts provides information in the current White Paper.</span></span></p>

Spaltendesign

White Paper: New FADP – How may companies use existing data?

Spaltendesign

Spacer

Haupttitel: White Paper – New FADP: How may companies use existing data?

Abschnitt: White Paper New FADP: How may companies use existing data

Abschnitt: New FADP: How may companies use existing data?

Revised Data Protection Act

<h3>Revised Data Protection Act 2023</h3> <p>The most important legal changes for SMEs as of 1 September 2023</p>

Download Revised Data Protection Act

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--beige-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "a6440d72-20ea-4c5c-a644-f3a2c119051d" }); </script> </div> </div> </section>

Revised Data Protection Act

Spaltendesign

Box White Paper Revised Data Protection Act: The most important legal changes for SMEs

<p><span class="no-break"><span class="lead-text">Companies have to adapt to the totally revised Data Protection Act (FADP) since 1 September 2023. The FADP threatens managers and employees who are responsible for data protection with direct personal fines of up to CHF 250,000 for deliberate violations of obligations under the FADP.</span></span></p>

Spaltendesign

White Paper: Revised Data Protection Act – The most important legal changes for SMEs

Spaltendesign

Spacer

Haupttitel: White Paper – Revised Data Protection Act: The most important legal changes for SMEs

Abschnitt: White Paper Revised Data Protection Act: The most important legal changes for SMEs

Abschnitt: Revised Data Protection Act: The most important legal changes for SMEs

Box Text Hotelplan opts for comprehensive SAP archiving solution from Arcplace

<p><br /> The <span class="no-break">Hotelplan</span> Group is a subsidiary of the Federation of <span class="no-break">Migros</span> Cooperatives and is responsible for strategy, finance and IT, among other things. The existing archives were subject to high and continuously increasing costs while providing an inadequate service. In the search for an alternative, the company opted for <span class="no-break">Arcplace's</span> solution. "We wanted a solution that is already used in the <span class="no-break">Migros</span> Group and had good references in <span class="no-break">Switzerland</span>. The project required the consultants to have a high level of expertise and the ability to quickly build up an understanding of our special processes, which do not always correspond to the SAP standard," explains <span class="no-break">Markus Spichtig</span>, Director Application Development at <span class="no-break">Hotelplan</span> Group.</p> <h3>Transfer of around 7.8 million documents to the new SAP archiving solution</h3> <p>Once the work packages had been concepted and modularized – which included installation, migration, VIM integration and scanning methods – approximately 1.5 million documents were migrated from the test system and around 6.3 million were migrated from the productive environment to the kgs archive. The components kgs ContentServer, kgs MigrationServer, kgs ProxyServer and kgs ScanClient were used.</p> <h3>Compliant archiving in SAP without any media disruptions</h3> <p>Thanks to the new solution from <span class="no-break">Arcplace</span>, which is fully integrated into the SAP system landscape, <span class="no-break">Hotelplan</span> is able to archive new documents without any media disruptions. The files are now archived in line with the higher compliance requirements. The legally compliant SAP archive is used for archiving general SAP archiving documents (GOS), documents from the VIM, various invoice types, invoice attachments and contracts. <span class="no-break">Markus Spichtig</span>: "We were and are satisfied with Arcplace's service. We carried out the project with minimal cost and time overruns. The archive is very stable and updates are relatively easy to implement."</p>

Spaltendesign

Bild Hotelplan EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Box Lead Hotelplan opts for comprehensive SAP archiving solution from Arcplace

<p>June 7^th, 2022</p> <h1><span class="no-break">Hotelplan opts for comprehensive SAP archiving solution from Arcplace</span></h1> <p><span class="lead-text"><span class="no-break"><span class="MaaxItalic">The existing SAP archiving systems used by Hotelplan and its subsidiary Interhome were to be replaced by a cost-efficient and comprehensive archive. The Hotelplan Group commissioned the Swiss information management and archiving specialist Arcplace to develop and implement the new solution. Around 7.8 million documents were transferred to a new, legally compliant SAP archive based on technology from kgs Software. This reduced costs, increased stability and improved scalability.</span></span></span></p>

Spaltendesign

Bildlegende EN

<p class="text-right"><span class="bildcaption no-break">(Image source: Hotelplan Group)</span></p>

Spacer

Abschnitte Lead: Hotelplan opts for comprehensive SAP archiving solution from Arcplace

Abschnitt: Bild EN

Spaltendesign

Abschnitt: Text Hotelplan opts for comprehensive SAP archiving solution from Arcplace

Spaltendesign

Abschnitt: About Arcplace

Text About Arcplace

<h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider that supports organizations in the digitization and automation of document related processes as well as in electronic archiving.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> is a privately owned and independent company with a professional team of over 90 employees.</p> <p><span class="no-break">Arcplace</span> offers its services via datacenters located in <span class="no-break">Switzerland</span> and is certified to the ISO 27001 standard for information security.</p> <h3>Kontakt:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Marketing &amp; Communication Manager<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em>i.feusi@arcplace.ch</p>

Leerschlag

&nbsp;

Spaltendesign

Guide New Data Protection Legislation in Switzerland (copy 1)

<h3>New Data Protection Legislation in Switzerland</h3> <p>The new legislation is similar to the EU GDPR in many respects – what you need to know</p>

Download Guide Neues Schweizer Datenschutzgesetz EN

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--beige-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "81d6a5ac-0891-4a81-ae0d-b9fa136928b5" }); </script> </div> </div> </section>

Guide New data protection legislation in Switzerland

Box Guide New data protection legislation in Switzerland – what you need to know

<p><span class="lead-text">The Swiss Data Protection Act (DSG), which is still in force, is currently being revised; the new legislation (nDSG) will replace the earlier legislation from 1992. The new legislation is similar to the EU GDPR in many respects and is thus compatible with it. Lic. jur. Doris des Arts, lawyer and head at THE-IT-LAWYERS, explains the main changes which the new legislation will bring.</span></p>

Spaltendesign

Guide: New Data Protection Legislation in Switzerland – what you need to know

Spaltendesign

Spacer

Haupttitel: Guide – New data protection legislation in Switzerland

Abschnitt: Guide New data protection legislation in Switzerland – what you need to know

Abschnitt: Automating your Accounts Payable Processes

Abschnitt: Füller EN

Spaltendesign

Box Arcplace archives personnel dossiers for Valora

<p><br /> Valora's previous digital personnel dossier archive was outdated, could not be controlled in a differentiated manner and was very work-intensive. For these reasons, <span class="no-break">Valora</span> tasked the Swiss information management and archiving specialist <span class="no-break">Arcplace</span> AG with developing and rolling out a new archive solution. Unlike the previous solution, the new solution was to be fully integrated into the existing SAP system landscape.</p> <h3>Almost 400,000 documents transferred to the new SAP archive solution</h3> <p>Based on the archive software from KGS, <span class="no-break">Arcplace</span> has implemented a solution for storing new HR dossiers in SAP and transferring the existing dossiers. The existing scanning infrastructure was adapted so that documents with their metadata can be linked to the SAP system and transferred to the KGS Contentserver4Storage archive. Using the KGS ZADOC add-on, the standardized <span class="no-break">ArchiveLink®</span> interface from SAP was supplemented with the capability of processing additional attributes and enabling SAP-independent access. In only two days, <span class="no-break">Arcplace</span> migrated all of the existing 400,000 documents to the new compliant KGS SAP archive.</p> <h3>Compliant archiving in SAP without any media disruptions</h3> <p>Thanks to the new solution from <span class="no-break">Arcplace</span>, which is fully integrated into the SAP system landscape, <span class="no-break">Valora</span> is able to archive newly created personnel dossiers without any media disruptions. The dossiers are archived in line with the higher compliance requirements and are available to employees directly in SAP HCM. The use of the existing authorization concept of SAP HCM now enables highly differentiated control of the access to the dossiers. The structure of the personnel dossiers has been optimized and adapted to the current work processes in close collaboration between the HR department of <span class="no-break">Valora</span> and <span class="no-break">Arcplace</span>. <span class="no-break">Valora</span> is highly satisfied with the work of <span class="no-break">Arcplace</span> and the improvements achieved. Bernd <span class="no-break">Haberhauer</span> from the HR Application Management department of <span class="no-break">Valora</span> Schweiz AG especially praised the punctuality and the cost-efficient project rollout: "<span class="no-break">Arcplace</span> has implemented a legally compliant personnel dossier archive in SAP in a highly professional manner."</p> <h3><br /> Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace</span> AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace's</span> portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace</span> can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace</span> has implemented solutions for more than 900 customers across a wide range of sectors. <span class="no-break">Arcplace</span> offers its services via data centers located in Switzerland.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-file">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Opens window for sending email">i.feusi@arcplace.ch</a></p>

Spaltendesign

Bild Valora EN

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Bildlegende EN

<p class="text-right"><span class="bildcaption no-break">(Image source: Valora)</span></p>

Box Lead Arcplace archives personnel dossiers for Valora

<p>July 10^th, 2019</p> <h1>Arcplace archives personnel dossiers for <span class="no-break">Valora</span></h1> <p><span class="no-break"><span class="lead-text"><span class="MaaxItalic no-break">The leading convenience and food service provider Valora was faced with the challenge of setting up a new, legally compliant archive for its personnel dossiers in SAP. Within a short time, Arcplace implemented a new archive solution in a highly professional manner within the existing SAP system landscape and transferred almost 400,000 documents from the previous to the new archive.</span></span></span></p>

Spaltendesign

Spacer

Abschnitt: Lead Arcplace archives personnel dossiers for Valora

Abschnitt: Bild EN

Spaltendesign

Abschnitt: Text Arcplace archives personnel dossiers for Valora

Legal requirements for the retention of business information

Reference EN

Download Reference EN

White Paper: Legal Requirements for the Retention of Business Information

Spaltendesign

Box White Paper Legal requirements for the retention of business information

<span class="lead-text">Get a brief overview of the legal framework applicable to digital archiving. This Memorandum contains an introduction to the relevant aspects of Swiss law that must be taken into account with regard to the retention of information.</span>

Spaltendesign

Spaltendesign

Spacer

Haupttitel: White Paper – Legal requirements for the retention of business information

Abschnitt: White Paper Legal requirements for the retention of business information

Abschnitt: Download Legal requirements for the retention of business information

Personnel E-Dossiers and the Law

<h3>Personnel E-Dossiers and the Law</h3> <p>Legal requirements for the electronic personnel dossier</p>

Download E-Dossiers and the law

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--beige-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "10e2f914-cae7-40d0-9e7f-fc89b0c98e32" }); </script> </div> </div> </section>

Legal requirements for the electronic personnel dossier

We will be happy to advise you personally

<h3>We will be happy to advise you personally</h3> <p>Do you want to know more about electronic personnel dossiers?<br /> Please contact us.</p> <p><em class="fa fa-caret-right">&nbsp;</em><a href="t3://page?uid=460" title="Do you have any questions about Electronic Personnel Dossiers?">To the contact form</a></p>

White Paper: Legal Requirements for the Electronic Personnel Dossier

Spaltendesign

Box White Paper Legal requirements for the electronic personnel dossier Lead

<span class="lead-text">In the course of digitization, companies today are striving to manage personnel dossiers electronically (only) if possible, because various advantages are linked to the electronic personnel dossier. To ensure that these advantages can actually be used, it is important to use a legally compliant electronic personnel dossier.</span>

Spaltendesign

Spaltendesign

Haupttitel: White Paper – Legal requirements for the electronic personnel dossier

Abschnitt: White Paper - Legal requirements for the electronic personnel dossier

Abschnitt: Download Legal requirements for the electronic personnel dossier

Spacer EN

General Data Protection Regulation (GDPR)

<h3>General Data Protection Regulation (GDPR)</h3> <p>Implications of the General Data Protection Regulation of the European Union for Swiss companies</p>

Download General Data Protection Regulation (GDPR)

<section class="toggle"> <div class="sl-content"> <div class="button slb btn-u ap-download">Download</div> </div> <div class="toggle-content"> <div class="input-color--beige-dark"> <!--[if lte IE 8]> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2-legacy.js"></script> <![endif]--> <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/v2.js"></script> <script> hbspt.forms.create({ portalId: "6324927", formId: "0347d8bf-d902-4ce8-8392-cb6250b76f26" }); </script> </div> </div> </section>

WP General Data Protection Regulation

Spaltendesign

White Paper: General Data Protection Regulation (GDPR)

Spaltendesign

Box White Paper General Protection Regulation Lead

<h2>GDPR: Efficiently manage the right data</h2> <span class="lead-text no-break">Arcplace assists companies with solutions and services to prepare for the recently adopted European General Data Protection Regulation (GDPR). With Arcplace's support, companies gain important insights into their unstructured data, which in turn helps them to comply with the new GDPR and existing regulations. </span>

Spaltendesign

Haupttitel: White Paper – General Data Protection Regulation (GDPR)

Abschnitt: White Paper - General Data Protection Regulation (GDPR)

Abschnitt: Download General Data Protection Regulation (GDPR)

Spacer

Box

<p>November 6th, 2014</p> <h1><span class="no-break">Frankfurter Bankgesellschaft</span> archives its emails with <span class="no-break">Arcplace</span></h1> <p><span class="lead-text"><span class="MaaxItalic no-break"><span class="no-break">Frankfurter Bankgesellschaft</span> has implemented an advanced email archiving solution from <span class="no-break">Arcplace </span>to ease the load on its internal email system, and to comply with legal directives issued by the Swiss Financial Market Supervisory Authority (FINMA) as regards storing electronic correspondence.</span></span></p>

Spaltendesign

Bild

[Translate to english:] 31. März 2016 <h2>Pfister möbelt die Rechnungsverarbeitung auf</h2> Die Möbel Pfister AG, Marktführerin im Schweizer Einrichtungsfachhandel, hat die Verarbeitung der Kreditorenrechnungen unternehmensweit digitalisiert und automatisiert. Mit der Lösung von Arcplace können die bis zu 30’000 jährlich eingehenden Papier- und E-Rechnungen schnell und zuverlässig zentral erfasst, überprüft und über vordefinierte Workflows zur Genehmigung und Bezahlung weitergeleitet werden. Durch die effizienteren Prozesse profitiert Pfister von besseren Lieferantenkonditionen, mehr Transparenz und tieferen Kosten.

Spaltendesign

Box

<h3><strong>Overloaded email infrastructure and legal directives</strong></h3> <p>The email system at <span class="no-break">Frankfurter Bankgesellschaft</span> was built on <span class="no-break">Microsoft Exchange</span> and <span class="no-break">Microsoft</span> <span class="no-break">Outlook </span>and was rapidly approaching its performance limits. This was partly because there was no automatic email archiving. For reasons of compliance, in the past, email traffic had only been recorded using the <span class="no-break">Microsoft Exchange</span> journaling function. This method was not in compliance with newly issued FINMA directives.</p> <h3><strong>Email archiving solution based on <span class="no-break">Symantec Enterprise Vault</span></strong></h3> <p>Thanks to a new <span class="no-break">Symantec </span>email archiving solution implemented by <span class="no-break">Arcplace</span>, <span class="no-break">Frankfurter</span> <span class="no-break">Bankgesellschaft </span>was able to confidently overcome these challenges. Today its employees have email inboxes with virtually unlimited capacity. The user-friendly solution is integrated seamlessly with <span class="no-break">Microsoft Exchange</span> and <span class="no-break">Microsoft Outlook</span>. It meets all current compliance requirements and offers excellent flexibility. It allows and enables extensive research (e-discovery) to be carried out quickly and reliably with the help of high-performance search and filter options. Emails are stored within the bank in accordance with the law. One particular advantage of this solution is that archived emails remain permanently visible to employees, and can be instantly viewed and recovered. "All our goals in terms of easing the load on the system and fulfilling compliance requirements were achieved", says <span class="no-break">Oliver Hitz,</span> <span class="no-break">System Administrator</span> at <span class="no-break">Frankfurter</span> <span class="no-break">Bankgesellschaft </span><span class="no-break">Switzerland</span>.</p> <h3><strong>About <span class="no-break">Frankfurter Bankgesellschaft</span></strong></h3> <p><span class="no-break">Frankfurter Bankgesellschaft</span> is a private bank with headquarters in <span class="no-break">Zurich </span>and a subsidiary in <span class="no-break">Frankfurt </span>am Main. As a subsidiary of one of the world's largest financial groups, Sparkassen-Finanzgruppe <span class="no-break">Deutschland</span>, the bank offers German and Swiss clients a comprehensive portfolio of services with a focus on private banking and wealth management.</p> <h3>Arcplace AG</h3> <p>Swiss company <span class="no-break">Arcplace </span>AG is a specialized IT service provider in the information management and archiving industry. <span class="no-break">Arcplace</span>'s portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, <span class="no-break">Arcplace </span>can provide optimal solutions for companies of any size.</p> <p>Since its founding in 2006, <span class="no-break">Arcplace </span>has implemented solutions for more than 800 customers across a wide range of sectors. <span class="no-break">Arcplace </span>offers its services via data centers located in Switzerland and is certified to the ISO 27001 standard for information security.</p> <h3>Contact:</h3> <p>Arcplace AG<br /> Irene Feusi<br /> Mühlebachstrasse 54<br /> CH-8008 Zürich<br /> <em class="fa fa-phone">&nbsp;</em><a href="tel:+41445012200" target="_self" title="click to call">+41 44 501 22 00</a><br /> <em class="fa fa-envelope">&nbsp;</em><a href="mailto:i.feusi@arcplace.ch" title="Opens window for sending email">i.feusi@arcplace.ch</a></p>

Spaltendesign

Spacer

Abschnitt: Lead EN

Abschnitt: Bild

Abschnitt: Text EN