From capture to smart capture

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Turning documents into data

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Capture technologies help businesses to extract important information from electronic documents. The extracted information is then passed on to specialized applications, which help to control other business processes.

To prepare for capture, it is often necessary to scan and digitize the documents first to extract the required information from them. The two main activities during the capture process involve classification and data extraction.

Arcplace uses different types of classification, alone or in combination, to make the process as efficient as possible:

  • Layout-based
  • Content-based
  • "Smart words"
  • Barcodes / QR codes

The purpose of data extraction is to capture the required information accurately and in full. To do this, Arcplace has the following options at its disposal, amongst others

  • "Freeform" and zonal recognition / form-based recognition
  • Automatic validation using master data
  • Manual validation for quality assurance
  • Barcodes / QR codes

Two typical scenarios where Arplace uses the capture technology are the extraction of information from supplier invoices and the identifcation of a recipient of a letter as part of a digital mailroom solution.

Scanning: Our Services and Solutions


Multichannel Capture

Multichannel capture technologies offer standardized and automated functions for the reliable detection of various types of incoming documents and information. They accelerate downstream processes by collecting documents, converting them into accurate, actionable information, which is then delivered to business applications or workflows. Possible sources for multichannel capture include information on paper, such as faxes, emails or documents from mobile devices such as smartphones.

Arcplace technology partners

Arcplace has strategic partnerships with different capture technology vendors of which three important ones are:

  • TCG
  • Kofax
  • Hyland Software

With these technology vendors, Arcplace is able to cover requirements going from simple capture stations to advanced multichannel classification and extraction solutions.