October 24th, 2019

Rhaetian Railway sets the points with a P2P solution from Arcplace

The Rhaetian Railway (Rhätische Bahn RhB) has automated the processing of its vendor invoices with the support of Arcplace. Paper and PDF invoices are now efficiently captured, validated, released, forwarded for payment and finally archived in a legally compliant manner.

Rhätische Bahn (RhB)

Rhaetian Railway - Train on the Landwasser Viaduct, near Filisur (Image source: RhB)


The RhB is a highly competitive company in leisure, commuter and freight transport segments. With its unique mountain routes, the UNESCO World Heritage Site, the Glacier Express and Bernina Express, it has been guaranteeing fascinating rail experiences right across Graubünden since 1889. The company was looking for a professional solutions partner to digitize its invoice processing with Basware software, and Arcplace was chosen.

End-to-end digital process with expansion potential

RhB processes around 35,000 vendor invoices annually. The majority of processing steps were previously carried out manually, on paper. The introduction of automated invoice processing for paper and PDF invoices completely replaces the manual process. Using Basware's leading technology facilitates the entire workflow from the entry of vendor invoices, validation and approval through to payment and archiving. "We now have a better overview of the invoices. We always know where the documents are because they no longer have to be physically passed from one person to another. Electronic approval also ensures consistent compliance with authorisation rules," explains Jörg Steiner, IT project manager at the Rhaetian Railway.

The solution implemented by Arcplace was fully integrated into the RhB's complex system landscape consisting of two ERP systems. Nothing stands in the way of a future introduction of a company-wide uniform process for order, vendor and receipt processing (Purchase-to-Pay - P2P).

Electronic processing offers many advantages

The electronic processing of accounts payable invoices enables Switzerland's largest Alpine railway to significantly increase process efficiency, shorten throughput times and, at the same time, optimize the use of resources. The electronic approval of invoices ensures compliance with authorization regulations and increases process transparency.


 Case Study: Rhaetian Railway picks up steam with Arcplace
 Invoice Automation / P2P


Arcplace AG

Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.

Since its founding in 2006, Arcplace has implemented solutions for more than 900 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.

Contact:

Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
 +41 44 501 22 00
 i.feusi@arcplace.ch