March 31st, 2016
Pfister revamps invoice processing
Möbel Pfister AG, a market leader in the Swiss furnishings trade, has digitized and automated the processing of supplier invoices throughout the company. Using the solution from Arcplace, the 30,000 paper and electronic invoices received each year can be centrally captured quickly and reliably, reviewed and forwarded via predefined workflows for approval and payment. As a result of the more efficient processes, Pfister benefits from better supplier conditions, greater transparency and lower costs.
30,000 multi-page supplier invoices per year
With 20 branches in all parts of the country, a large online shop and a logistics centre with five delivery points, Möbel Pfister AG is a market leader in the Swiss furnishings trade. Using a solution developed and implemented by Arcplace, based on the applications AnyDoc (scanning, extraction of invoice information, validation) and Basware (workflow), the company can now process its 30,000 supplier invoices per year completely electronically and archive them ready for audit. With the new solution, suppliers' paper and electronic invoices can be captured centrally with a high level of automation at company HQ in Suhr, then forwarded electronically for reviewing and approval and finally released for payment. The new software components have been seamlessly integrated by Arcplace with the existing ERP and archive systems.
Electronic processing delivers major efficiency gains
The responsible project manager in Financial Accounting at Pfister sketches out the potential for improved efficiency offered by electronic invoice processing: "We process 30,000 vendor invoices every year, some of which are multi-page documents. Besides with the eight employees in the Financial Accounting, up to 250 people are also involved in the processes as auditors and approvers. With the new solution from Arcplace we can massively reduce throughput times, minimize error sources, make better use of supplier conditions and achieve greater transparency with regard to the receipt of invoices." The project manager also gives a thoroughly positive assessment of the cooperation with Arcplace: "The specialists from Arcplace understood our requirements perfectly and our work together was excellent in every phase of the project." Pfister proactively informed its suppliers about the changeover and encouraged them to issue electronic invoices only in future.
More about Supplier Invoice Automation
Arcplace AG
Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the protection and archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size
Since its founding in 2006, Arcplace has implemented solutions for more than 800 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.
Contact:
Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
+41 44 501 22 00
i.feusi@arcplace.ch