Valora's previous digital personnel dossier archive was outdated, could not be controlled in a differentiated manner and was very work-intensive. For these reasons, Valora tasked the Swiss information management and archiving specialist Arcplace AG with developing and rolling out a new archive solution. Unlike the previous solution, the new solution was to be fully integrated into the existing SAP system landscape.

Almost 400,000 documents transferred to the new SAP archive solution

Based on the archive software from KGS, Arcplace has implemented a solution for storing new HR dossiers in SAP and transferring the existing dossiers. The existing scanning infrastructure was adapted so that documents with their metadata can be linked to the SAP system and transferred to the KGS Contentserver4Storage archive. Using the KGS ZADOC add-on, the standardized ArchiveLink® interface from SAP was supplemented with the capability of processing additional attributes and enabling SAP-independent access. In only two days, Arcplace migrated all of the existing 400,000 documents to the new compliant KGS SAP archive.

Compliant archiving in SAP without any media disruptions

Thanks to the new solution from Arcplace, which is fully integrated into the SAP system landscape, Valora is able to archive newly created personnel dossiers without any media disruptions. The dossiers are archived in line with the higher compliance requirements and are available to employees directly in SAP HCM. The use of the existing authorization concept of SAP HCM now enables highly differentiated control of the access to the dossiers. The structure of the personnel dossiers has been optimized and adapted to the current work processes in close collaboration between the HR department of Valora and Arcplace. Valora is highly satisfied with the work of Arcplace and the improvements achieved. Bernd Haberhauer from the HR Application Management department of Valora Schweiz AG especially praised the punctuality and the cost-efficient project rollout: "Arcplace has implemented a legally compliant personnel dossier archive in SAP in a highly professional manner."
 

 SAP Archiving
 Case Study: More convenient archiving solution for Valora

Arcplace AG

Swiss company Arcplace AG is a specialized IT service provider in the information management and archiving industry. Arcplace's portfolio includes solutions for the scanning, management and archiving of documents as well as the archiving of data. By combining the latest technologies with innovative service models like Managed Services, Cloud Services or Business Process Outsourcing, Arcplace can provide optimal solutions for companies of any size.

Since its founding in 2006, Arcplace has implemented solutions for more than 900 customers across a wide range of sectors. Arcplace offers its services via data centers located in Switzerland.

Contact:

Arcplace AG
Irene Feusi
Mühlebachstrasse 54
CH-8008 Zürich
 +41 44 501 22 00
 i.feusi@arcplace.ch