Document Management DMS
Today organizations need a system to address the following questions related to managing documents:
- How do we organize our documents? How do we ensure documents are filed appropriately?
- How do we protect against the loss, accidental or deliberate alteration or destruction of documents?
- How do we ensure the readability of documents into the future?
- How do we decide what documents to retain? How long should they be kept?
- What are the rules for how documents should flow within the organization?
- If more than one person is involved in creating a document, how will people collaborate?
The DMS solutions offered by Arcplace addresses these issues elegantly. Starting from the exact requirements, the existing infrastructure, and the overall company strategy, Arcplace will help you to design and deploy the optimal solution.
Key features of our DMS solutions:
Acquiring and indexing
Documents can be acquired from any application and can be indexed during or after the acquisition phase.
Document retrieval and search
Advanced search and retrieval functions such as index search, search via document type or full-text search are offered.
Document preview
Display quick previews of documents stored in the system.
Document properties
Windows file properties are enhanced with additional properties such as indices, full-text, versioning, history, lifecycle and access rights.
Lifecycle management
Automatic or manual document archiving for compliance with internal and external requirements.
Hierarchical storage management
Documents can be manually or automatically migrated to the most appropriate storage media e.g. depending on where they are in their lifecycle.
Secure archiving
Digital signing and time stamping of archived documents to identify possible data manipulation and ensure compliance with national and international regulations.
Audit trail
Activity logs concerning archived documents including who viewed them, when and why, that can easily be accessed.
Open interfaces
Documents can be acquired, linked, searched or displayed by other applications.